Cancellation letter intends to cancel some service which you don’t want to continue. It could be Insurance policy,  cable facility or any other related service. Cancellation is purely of your own choice and it should not be influenced by any other person’s pressure or enforcement. In the following lines you will find useful and practical tips regarding writing cancellation service letter and free sample cancellation letter with proper format.

TIPS for Ideal Cancellation Letter:

  • Write the name of concerned person with his/her rank and also mention the organization name.
  • You should be straight forward in such letters and just tell exactly the company what do you want. Tell them you want your service to be canceled.
  • Tell them about your registration number or any other reference so that they can identify you exactly and other detail about your service.
  • You are not bound to tell them the reason for cancellation but it will be better if you mention the problem you are facing. It will be helpful not only for you but for the concerned company as well. They will get to know why people are leaving their services and hence they will improve and rectify their problems. On the other hand they may offer you some compensation or may solve your problem or may offer discounted price.
  • If you have applied for any other rival company service and you are using that service then just tell them to cancell service and inform that you don’t have any intention for that kind of service. So that they will not bother you much about it to continue.
  • Tell them how you want them to confirm to you about cancellation. It could be done by sending you e-mail or some written letter.
  • Remember no matter how much you are dissatisfied of their service, don’t ever use abusive language and try to be courteous. You are canceling the service so you don’t need to explain it to them about how much you are not satisfied. You have made a decision so don’t waste your time.
  • Print the letter and include your hand written signature on the letter. Without you signature it is of no worth.
  • Proof read your writings, see if their chance for any correctness.

Sample Cancellation letter:

Follow is a sample letter of cancellation (Cancellation Letter).

Sample Cancel Service Letters

Your Name:



Phone Number:

Postal Code:

Email Address:


Name of Recipient:


Name of Organization:


Phone Number:

Dear Sir/ Madam,

This letter serves to request my immediate membership cancellation at your vacation club. All obligations have been fulfilled with regard to this membership. I expect that no additional charges will be applied to my credit card. Please confirm receipt of this request by return mail at your earliest convenience.

Yours sincerely, / faithfully



Cancellation letter