Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Nov 10

Sample Appreciation letter

Appreciation letter sample or sample appreciation letter is very much important in professional writings. Appreciation letter is written to appreciate the performance of your employee . Letter of Appreciation are really important as  it enhances the quality of performance of your employee if it is written in appropriate circumstances. Other an appreciation letter in inappropriate circumstance may deteriorate the performance of your employee. If you are interested in “how to write an appreciation letter” You do not need to be worried about anything. Here you will find all necessary information in this matter. Some sample appreciation letters are also given below that will help you in customizing your own appreciation letter according to your own requirements. Following are the important useful and practical tips to write an appreciation letter;

First of all mention the concise details of whatever happened for which you want to appreciate your concerned person.

To appreciate him/ her personally, you need to write appreciation letter in hand writing. If you want to do so formally, you can type it.

Always remember to write it under your business letter head.

Address your appreciation letter to some specific person or persons.

Mention your appreciation clearly without any doubt in the mind of receiver.

After appreciation don’t forget to include some suggestions as well to further improve your employee’s performance in future to be perfect.

Be sincere and it should be evident from you writings.

Avoid thanking the person in advance.

Pay your warm regards to the concerned person at the end.

Write your name, address, postal code, phone number in the start.

Mention the date on which letter will be submitted to concerned person.

Address the letter to the recipient by writing “Dear Sir / Madam”

Purpose of the letter should be mentioned clearly.

Requirements of all Seven C’s of business communication should be considered when writing a letter of appreciation.Conciseness Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message. Clarity Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter. Completeness Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How. Concreteness All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.” Courteousness In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points. Consideration Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”. Correctness All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

At the end mention your name.

Make the ending strong

Type your letter and print it on quality paper, but also include a handwritten signature.
Proofread your letter at least once and preferably thrice.

Try to  spell everything correctly.

Grammatical mistakes should be taken care well.

Break down any contractions (e.g. “I’ve” to “I have”).

Avoid colloquial writing. You should portray your image as professional, objective, and educated.

Check the punctuation use carefully.

Here is Sample Appreciation Letter
Sample Appreciation Letter

Your Name:
Phone Number:
Postal Code:
Email Address:


Dear (Name), Your enthusiasm and your ability to motivate your employees has resulted in a significant increase in productivity and profitability. ABC, Inc. appreciates your efforts and the assistance you give to your co-workers. If we had an award to give, you would be the key contender. Please accept my sincerest gratitude for the superior job you are doing in our service department.

Your Sincerely/faithfully



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Nov 04

Authorization Letter Template

Authorization letter template is designed to provide accurate format of authorization letter to writer.This letter template minimizes the possibilities of errors and omissions while tailoring authorization letter and also escapes you from legal matters. Authorization letter template lets you understand exact format of authorization letter. Here I am providing you with authorization letter template which elucidates you with proper examples. This template is designed by considering above mentioned format of authorization letter.

Authorization Letter Template

_____________________ (Your Name)

_____________________ (Your Address)
_____________________ (Your Address)
_____________________ (City, State, Zip Code)

_____________________ (Date: 27th April 2011)

_____________________ (Name of the Person)
_____________________ (Address of the Person)
_____________________ (Address of the Person)
_____________________ (City, State, Zip Code)

To Whomsoever It May Concern,

I, the undersigned, have recently bought a land at___________________ (Address of Land),(Name of Country). This land was bought under an agreement with___________________ (Write Company Name). I have now been transferred to _____________________ (Name of Country) by the organization ______________________ (Write Name of Organization) I work for and therefore I need to change the billing address for my new house to my new address in _____________________ (Write Name of Country).
Unfortunately, due to the urgency I had no time to do so because it was necessary for me to move to _________________ (Name of the Country) as soon as possible, I was unable to personally come and change my billing address. In my absence, I authorize my brother ___________________ (Write Name of Brother), the bearer of this letter, to act in all the matters regarding the land that I own in __________________ (Write name of country in which you purchased land), including the change in my billing address.

With this letter I have attached photocopies of my agreement with your company and identity proofs proving my relationship with the bearer of this letter.

If you have any questions regarding the matters mentioned in this letter or any other matter regarding the land, you can contact me at ______________________________ (Email Address) or call me at _________________________ (Telephone Number).

Thanking you in anticipation,

Yours sincerely

(Your Name)

Tips to Use Authorization Letter Template

Above given authorization letter template is designed in accurate format to fulfill legal requirements of authorization letter. You can modify authorization letter template easily according to your needs such as:

  • If you are taking its print out on company’s letter head then remove this section other wise replace it with your name and address
    • _____________________ (Your Name)
    • _____________________ (Your Address)
    • _____________________ (Your Address)
    • _____________________ (City, State, Zip Code)
  • You can change complete body of letter according to your authorization subject or in case if you are writing authorization letter for similar purpose then replace highlighted text.
  • After modification remove whole text in brackets or color.
  • Sign authorization letter after taking print out for authentication.

For further information about authorization letters see our posts

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Oct 11

Sample Resignation Letter

Resignation letter is important, don’t ignore it. As we get jobs in our daily life similarly sometimes we have to resign from our job due to some solid reason.  It is difficult decision but situation molds us to take this strong step. In that case we are bound to write a resignation letter so that we can get clearance from the organization and be free to join any other organization. We here in this website have to answer to you query about “How to write a resignation letter?” No doubt that you have come to the correct website. In this article we shall help you in writing a resignation letter. Some sample resignation letters are also given below that will help you in writing your own resignation letter. Important tips to write a resignation letter are given below;

  • As in any other official letter remember to be concise and brief and write straight forwardly.
  • Avoid criticizing your employer in your resignation letter.
  • Write exact information about your leaving date and there should be no doubt in it..
  • You should also include some statements in your letter to show that you really appreciate the time you spent with the employer.
  • Always remember to include some statement showing that you are grateful to the employer for providing such a good opportunity to work in his/her organization.
  • If you mention why you are leaving, make sure that you do not include anything negative.
  • Your resignation letter will be filed in your employment file and will be considered when your future employer will ask about your performance from your previous employer.
  • Write your full name and you rank post in the beginning.
  • Clearly mention the dates of the letter and that of your leaving.
  • Start with Dear Sir/Madam  to show respect to your previous employer.
  • At the end mention your name.
  • In the end enter a positive comment about the employer
  • Type your letter and print it on quality paper.
  • Your signature should be there on resignation letter.
  • Proofread your letter at least once to ensure that you have entered all necessary information.
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Jun 18

Job Application Cover Letter for Administrative Jobs

Mr. Cyndi

2410 Tasha Drive

Anchorage, USA


[email protected]>

Dated: 18-05-2009

Dear Sir

I came to know about vacant Administrative job in your esteemed company through advertisement in Daily News dated on 15-05-2009, Friday. I offer my services on account of my best skills of administration.

I have full understanding and experience of Administration Officer’s job for 4 years. During this time I offered my best skills and efficiency resulting an excellent working environment and best handling of matters. I fulfill all conditions required by you for this job and other administrative qualities like:

  • Files and data handling
  • Well familiar with Accounts
  • Comfortable with computer and handle the operations well
  • Familiar with business management operations
  • Communication ability via telephone, email, faxes & direct
  • Good at customer’s service and relations
  • Hard working
  • Term oriented
  • Reliable & Honest
  • Self motivated & Collaborative

I confidently assure you that I am the best fit to this job. If I am given a chance to make my services, I will do my best for the company in progressive ways.

I am looking forward to hear your feedback soon. If there are any questions or information for me, please feel free to contact me anytime.


Michael Burrows

873 Main Street

Ouray, USA


[email protected]

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Jun 18

Acknowledging Job Offer Cover Letter for Administrative Jobs

Mr. George

8351 Roswell Road Ste 198

Atlanta, Georgia, USA


[email protected]

Dated: 18-05-2009

Dear Sir

Today I have received your letter of appointment. I am pleased to know that you have appointed me for the job of Internal Administrative Officer.
I assure you to fulfill all my responsibilities very efficiently. I am confident to be appropriate for the job you have appointed me for. I have full understanding and experience of all the transactions that I may face during this job full of responsibilities. I am aware of professional handling of the matters on account of my best skills.

I would like to add praise to the staff members. I have been visiting your office at several times and found the team very collaborative and sincere. It will be an honor for me to become a member of such an excellent team.

I thank you from the core of my heart to give a chance to prove myself the best fit for this administrative job.

Please let me know when I can join you. If there are other matters to discuss please let me know. I am available to you anytime.

Thanks again


Henry Jason

6047 E., River Road

Logansport, USA


[email protected]

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Jun 18

Acceptance of Job Offer for Accounting Jobs

John W. Bush

123- Circular Road,

New York, United States of America

Date: 25-07-2010

Mr. Richard Boucher

246- Park Avenue

ABC Company Limited

New York

Dear Mr. Richard,

Thank you very much for offering me Chief Accountant’s Job in ABC Company.
You will be pleased to know that I have accepted your offer for the post of Chief Accountant in ABC Company for the fixed remuneration of $___ per month. I shall join your office and staff from 1st August 2010.

As you mentioned in my interview that I will have to monitor internal control system of the company, control the internal audit personnel’s and monitor the financial reporting software to ensure that the financial reporting of the company complies with International Accounting Standards as well as legal and regulatory requirements, I would like to state that I will try my level best to perform all my duties.

A job of Chief Accountant in a reputed company like ABC Company is a matter of great pride and I will try to give my hundred percent to my job. My first and ultimate goal will coincide with the company’s goal.

If you have any query or want to get any information, please feel free to communicate me at 123-456-789. I shall be waiting for your response. Thank you very much again for this dynamic job offer.


John W. Bush

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May 03

Invitation Wording

Invitation wording is a difficult job. Writing proper invitation wording is hard to find and if these are not to the point and in proper protocol then it will have negative effect on your invitation and its likely to be rejected. So use of proper wording is very much essential.

There are so many occasion for whom you can invite people it could be birthday, celebration party, graduation party or any other event or function. Invitation is basically social trend and humans like such kind of activites. If you are inviting someone to your function then you are creating a good image of yours in the eyes of other.


  • Remember you need to be very much polite in your wordings
  • Etiquette matter very much in invitation letters and its wording.
  • Your can experiment with different fonts but it is always advisable to use single for proper eye focusing and to avoid confusion.
  • Don’t use too much punctuation in your wording it will look really odd.
  • In invitation letters avoid abbreviation as it is intended for lot of people so many may not understand it.
  • Company’s logo or any other photo or image should be positioned carefully.
  • Wordings should also communicate your honesty and excitement.
  • If the card have to be posted then make sure you are posting it well before date so that it could reach to its destination before time.
  • A hand written note along with your printed invitation letter will have tremendous effect.
  • Don’t use too much difficult language in the wording
  • If you insist on an R.S.V.P to gauge the head count, then use a tear-off for the same or mention a separate contact number for the same.
  • Other things also include thanks mentioning to a few close relatives and also keep a line, if you don not wish the guest to carry a gift.
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Dec 16

Letter of Recommendation | Recommendation Letter Sample

Recommendation letters are written to recommend someone for any job or any other facility. It could be about your previous employ or any other person whom you have great know-how. You can recommend person to the concerned organization on their request  or just to help person get his/her job. Recommendation letters are written in good will and these do not intend to help under qualified persons. Here are some useful and practical tips regarding writing Recommendation letter .

  • Write the name of concerned person with his/her full name, rank and company name.
  • You can also start with “To whom it may concern”
  • Tell the full name of the person you are about to recommend and tell how you know him. For example it he/she is your previous employer or any other way you get to know him/her.
  • You need to be stictly professional in this regard. Don’t tell about you emotions regarding the person. Tell about the work and skills that impressed you.
  • Write about the total time period you have been attached to the person and what promotion the person has achieved in this period.
  • If its recommendation for job, specially mention the person abillity to meet deadlines and different approaches for the solution in effective manner
  • Mention if the person has some very special or unique abillity or skill.
  • Mention you are writing this letter of recommendation without any request from the person but just because you will be happy to recommend a person who really deserves the job.
  • Write your full name and other details about you.
  • Print it and don’t forget to include Hand written signatures.
  • Take proper measures to ensure that letter reaches its destination in time.

Here is Sample Format for Letter of Recommendation.

Concerned Person Name


Organization Name with address

Dear Mr/Mrs (Name)

This is in response to your request for the person’s review from my side/ I just want to tell about my personal experience with the person.

He/She worked for … Years in my company and during that pereiod I found him/her very hardworking and responsible. (Any further addition you want)

Your Full Name with your signature

Rank and organization name


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