Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. Legal documents can be translated to 73 languages using this excellent legal translation service One Hour Translation. Using this service, a professional legal translator will translate your letter/legal document to her mother tongue. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Dec 16

Letter of Recommendation | Recommendation Letter Sample

Posted on December 16, 2009 by admin

Recommendation letters are written to recommend someone for any job or any other facility. It could be about your previous employ or any other person whom you have great know-how. You can recommend person to the concerned organization on their request  or just to help person get his/her job. Recommendation letters are written in good will and these do not intend to help under qualified persons. Here are some useful and practical tips regarding writing Recommendation letter .

  • Write the name of concerned person with his/her full name, rank and company name.
  • You can also start with “To whom it may concern”
  • Tell the full name of the person you are about to recommend and tell how you know him. For example it he/she is your previous employer or any other way you get to know him/her.
  • You need to be stictly professional in this regard. Don’t tell about you emotions regarding the person. Tell about the work and skills that impressed you.
  • Write about the total time period you have been attached to the person and what promotion the person has achieved in this period.
  • If its recommendation for job, specially mention the person abillity to meet deadlines and different approaches for the solution in effective manner
  • Mention if the person has some very special or unique abillity or skill.
  • Mention you are writing this letter of recommendation without any request from the person but just because you will be happy to recommend a person who really deserves the job.
  • Write your full name and other details about you.
  • Print it and don’t forget to include Hand written signatures.
  • Take proper measures to ensure that letter reaches its destination in time.

Here is Sample Format for Letter of Recommendation.

Concerned Person Name

Rank

Organization Name with address

Dear Mr/Mrs (Name)

This is in response to your request for the person’s review from my side/ I just want to tell about my personal experience with the person.

He/She worked for … Years in my company and during that pereiod I found him/her very hardworking and responsible. (Any further addition you want)

Your Full Name with your signature

Rank and organization name

Address

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Dec 16

Cancellation letter

Posted on December 16, 2009 by admin

Cancellation letter intends to cancel some service which you don’t want to continue. It could be Insurance policy,  cable facility or any other related service. Cancellation is purely of your own choice and it should not be influenced by any other person’s pressure or enforcement. In the following lines you will find useful and practical tips regarding writing cancellation service letter and free sample cancellation letter with proper format.

TIPS for Ideal Cancellation Letter:

  • Write the name of concerned person with his/her rank and also mention the organization name.
  • You should be straight forward in such letters and just tell exactly the company what do you want. Tell them you want your service to be canceled.
  • Tell them about your registration number or any other reference so that they can identify you exactly and other detail about your service.
  • You are not bound to tell them the reason for cancellation but it will be better if you mention the problem you are facing. It will be helpful not only for you but for the concerned company as well. They will get to know why people are leaving their services and hence they will improve and rectify their problems. On the other hand they may offer you some compensation or may solve your problem or may offer discounted price.
  • If you have applied for any other rival company service and you are using that service then just tell them to cancell service and inform that you don’t have any intention for that kind of service. So that they will not bother you much about it to continue.
  • Tell them how you want them to confirm to you about cancellation. It could be done by sending you e-mail or some written letter.
  • Remember no matter how much you are dissatisfied of their service, don’t ever use abusive language and try to be courteous. You are canceling the service so you don’t need to explain it to them about how much you are not satisfied. You have made a decision so don’t waste your time.
  • Print the letter and include your hand written signature on the letter. Without you signature it is of no worth.
  • Proof read your writings, see if their chance for any correctness.

Sample Cancellation letter:

Follow is a sample letter of cancellation (Cancellation Letter).

Sample Cancel Service Letters

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

This letter serves to request my immediate membership cancellation at your vacation club. All obligations have been fulfilled with regard to this membership. I expect that no additional charges will be applied to my credit card. Please confirm receipt of this request by return mail at your earliest convenience.

Yours sincerely, / faithfully

Name

Signature

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Dec 01

Proof of Employment Letter

Posted on December 1, 2009 by admin

If you are working in an organization and someone or some organization wants its proof like for insurance or any other policy you need to proof that you work in some organization as an employee. So if you are facing such a situation then this is the right place for you. Here in paragraphs ahead you will find suitable tips for writing a proof of employment letter. These tips are experience based and are highly successful.

TIPS FOR WRITING PROOF OF EMPLOYMENT LETTER

  • First of all, always remember to type letter in the computer or typewriter and never use handwriting for official letter. It will not develop a good image of you in the mind of receiver.
  • At the top most place, write the name of the person whom you are writing and also mention his/her rank and organization in the following lines.
  • In the body write the sentence “To whom it may concern”
  • In the following lines write about organization in which you are employed, about the date when your job started and about the rank you are currently in.
  • Include in the next line below body paragraph that if you have any objections you can contact the company or undersigned authority.
  • At the end write your full name with job rank  and your contact number.
  • After printing it sign it.
  • After that you need to testify it from your company with official stamp and an authority signature.

Here is Proof of Employment Letter
PROOF OF EMPLOYMENT LETTER EXAMPLE

Date:

Concerned Person/Organization,

Postal Address.

TO WHOM IT MAY CONCERN,

This letter intends to confirm that Mr/Mrs (Name) is Regular/On Contract employee of this organization. He /She has joined this company from the date (mention date of appointment) as (Your position or rank). Any queries in this regard will be entertained on request.

Yours Signature

Name

Postal Address

Contact No.


Posted in Office Letters | Tagged , , , , | 1 Comment
Nov 24

Sample Sponsorship Letter

Posted on November 24, 2009 by admin

You will find information regarding sponsorship letters in this post. Writing a letter of professional level is very much needed in your professional career. In the paragraphs ahead you will find useful Tips and guidance for writing sponsorship letter for your organization or for individual effort. Simply writing a letter never gets you to the success and acceptability. To get benefited from your efforts you must mention some points in sponsorship letter and must involve few important explanations regarding your sponsorship request. Here you will also find sponsorship letter examples as well. You must take care of the following points.

  • After including your letter head you must mention the name of top ranking person from the organization.
  • Briefly but accurately mention the issue or event about you are eager to get sponsorship. Elaborate the positive aspects of this effort.
  • A line must be added regarding the importance of sponsoring such events in the society.
  • Encourage the sponsors by telling them that how their company image will improve with sponsoring such kind of activity.]
  • Most importantly mention that how you will display or show the names of your sponsors and how you will thank/respect them at the event ( by inviting important persons from the sponsor’s company to the event, Displaying their company banners at impotant locations, etc).
  • Ask for specific amount in your sponsorship request or a specific job expense rather than asking for as much as you can. Latter style will lower down your image and it will sound like begging rather than a request.
  • Remember you are requesting for sponsorship and the request persons/companies are not bound to accept your request. So add a sentence appreciating sparing time for reading your letter and also mention that you will have better relationship with them regardless of their answers.
  • At the end write completely about yourself with your position in the management and operations of the event.
  • Let them know your phone number/ fax number for their feedback to your request.
  • Use your company’s official stamp and the logo showing the importance of the letter.

Here for your reference is a sample letter  with the guiding points mentioned in it.

SAMPLE SPONSORSHIP LETTER

Your Letterhead

Dear ( write the name of concerned person   )

I am writing to see if you and (write company naem) would be interested in sponsoring a presentation for the members of (Your Organization). We would like to invite (Include the name of famous presenter) to present a program on how medical personnel may restore the passion of caregivers and to learn to first “Turn Care Inward”.

The program would be (Write about presentation specification and importance of it)). Engaging in exercises, the participants will articulate techniques for (Write about benifits of this presentation breifly but accurately). This program is presented by (include presenter name.), a member of the National Speakers Association, and has been presented to audiences across the United States and in Australia.  More detail about (Presenter name) and her presentations is available at her website (Website naem)

The program would be held on (Date, Time, Location). Your generous sponsorship would be highlighted by (Tell about the way sponsor’s name/company name will be mentioned and how they will be respected):

You and any other representatives of (Name of Company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity.  The cost to sponsor the educational program would be (Cost). I would be most appreciative of a telephone call to let me know of your interest.

You may reach me at (Phone Number). I look forward to hearing from you. Thank you for considering this request.

Sincerely,

Write your name withe official logo/stamp undersigned by you, Also mention your position and status in the occurrence of this event.

Hope the information on this page will be helpful for you. For its template see Sponsorship Letter Template.

Posted in sponsorship letters | Tagged , , , , , , | 1 Comment
Nov 17

Sample Eviction Letter

Posted on November 17, 2009 by admin

If you are having problem of understanding eviction notice and want to write or send an eviction letter, the paragraphs ahead are really important to you and you will find it very useful. Eviction letter deals with the problems faced by Land lords about having troubles with their tenants. In that situation they may want to get rid of tenants or may force them to get out to solve problems, they must give them Eviction Letters. Only then they can legally evict them from their property. The problems of landlord vary from situation to situation and so as reason for the eviction letters. The following problems may warrant adjusting your printer’s ink toners when printing to accomplish the best quality copy:

  • Non-payment of Rent: As clearly understandable from the title this type of problem associate with un-paid rents. In this condition landlord may give notice period of 4-5 days after that tenants will have to evict.
  • Agreement Violation: In this issue, tenants may violate any part of the agreement settled with landlords. In this case tenants must be given at least 6-11 days for the correction of violation otherwise he/she must have to evict.
  • Unconditional Eviction: In this case the landlord  may evict the tenants without any specific reason. In this type of eviction notices, a handsome amount of time must be given to the tenants so that they can manage for other residences or work places. However if tenants have repeatedly violated agreement or have damaged the property severely then they can be evicted without any time. Normally 2 or 3 months time is given for eviction process.

After the eviction letters if tenants fails to comply with the conditions mentioned in the notice then landlord may take eviction action against the tenants. If tenants apply for defense then the hearing date will be given, otherwise legal action is taken to evict them.

Here is Sample Eviction Letter

John Kerry
100 East 77th Street
Clifton
New York – 123456
Date: 20th April 2011
Mr. Albee Methuen
54 ABC Street
Clifton
New York – 123456

Dear Mr. Albee Methuen You are given notice to inform you are in violation of your occupancy of the premises located at [enter address of legal description of property], under the terms of the lease dated [list date lease was signed], between [list name of landlord named in the lease] as landlord and [list name of tenant] as tenant. You are in violation because you are [e.g. 25 days] offending in your payment to the undersigned of the sum of $[e.g. 1500.00] for [e.g. May rent]. In addition, you have failed to comply with the terms and conditions of your tenancy, as follows: [list how tenant has violated the lease, in clear language]. To remedy the above breach, you must do the following: [List what tenant must do to remedy the breach]. [List what tenant must do to remedy the breach]. [List what tenant must do to remedy the breach]. Please consider this letter a final demand for you to cure this situation. If you fail to meet the terms, the undersigned may initiate eviction proceedings against you and/or exercise other available rights and remedies under the law. Thank you for your anticipated cooperation.

Yours sincerely, / faithfully
John Kerry
Signature


 
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Jun 18

Job Application Cover Letter for Administrative Jobs

Posted on June 18, 2009 by admin

Mr. Cyndi

2410 Tasha Drive

Anchorage, USA

1-907-669982

cyndi@gmail.com>

Dated: 18-05-2009

Dear Sir

I came to know about vacant Administrative job in your esteemed company through advertisement in Daily News dated on 15-05-2009, Friday. I offer my services on account of my best skills of administration.


I have full understanding and experience of Administration Officer’s job for 4 years. During this time I offered my best skills and efficiency resulting an excellent working environment and best handling of matters. I fulfill all conditions required by you for this job and other administrative qualities like:

  • Files and data handling
  • Well familiar with Accounts
  • Comfortable with computer and handle the operations well
  • Familiar with business management operations
  • Communication ability via telephone, email, faxes & direct
  • Good at customer’s service and relations
  • Hard working
  • Term oriented
  • Reliable & Honest
  • Self motivated & Collaborative

I confidently assure you that I am the best fit to this job. If I am given a chance to make my services, I will do my best for the company in progressive ways.

I am looking forward to hear your feedback soon. If there are any questions or information for me, please feel free to contact me anytime.

Regards

Michael Burrows

873 Main Street

Ouray, USA

1-970-2355637

burrows@company.com

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Jun 18

Acknowledging Job Offer Cover Letter for Administrative Jobs

Posted on June 18, 2009 by admin

Mr. George

8351 Roswell Road Ste 198

Atlanta, Georgia, USA

1-678-6254586

george@example.com

Dated: 18-05-2009

Dear Sir

Today I have received your letter of appointment. I am pleased to know that you have appointed me for the job of Internal Administrative Officer.
I assure you to fulfill all my responsibilities very efficiently. I am confident to be appropriate for the job you have appointed me for. I have full understanding and experience of all the transactions that I may face during this job full of responsibilities. I am aware of professional handling of the matters on account of my best skills.


I would like to add praise to the staff members. I have been visiting your office at several times and found the team very collaborative and sincere. It will be an honor for me to become a member of such an excellent team.

I thank you from the core of my heart to give a chance to prove myself the best fit for this administrative job.

Please let me know when I can join you. If there are other matters to discuss please let me know. I am available to you anytime.

Thanks again

Regards

Henry Jason

6047 E., River Road

Logansport, USA

1-765-1553332

henryjsn@example.com

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Jun 18

Acceptance of Job Offer for Accounting Jobs

Posted on June 18, 2009 by admin

John W. Bush

123- Circular Road,

New York, United States of America

Date: 25-07-2010

Mr. Richard Boucher

246- Park Avenue

ABC Company Limited

New York

Dear Mr. Richard,

Thank you very much for offering me Chief Accountant’s Job in ABC Company.
You will be pleased to know that I have accepted your offer for the post of Chief Accountant in ABC Company for the fixed remuneration of $___ per month. I shall join your office and staff from 1st August 2010.


As you mentioned in my interview that I will have to monitor internal control system of the company, control the internal audit personnel’s and monitor the financial reporting software to ensure that the financial reporting of the company complies with International Accounting Standards as well as legal and regulatory requirements, I would like to state that I will try my level best to perform all my duties.

A job of Chief Accountant in a reputed company like ABC Company is a matter of great pride and I will try to give my hundred percent to my job. My first and ultimate goal will coincide with the company’s goal.

If you have any query or want to get any information, please feel free to communicate me at 123-456-789. I shall be waiting for your response. Thank you very much again for this dynamic job offer.

Sincerely,

John W. Bush

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