Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Jan 01

Proof of Employment Letter

If you are working in an organization and someone or some organization wants its proof like for insurance or any other policy you need to proof that you work in some organization as an employee. So if you are facing such a situation then this is the right place for you. Here in paragraphs ahead you will find suitable tips for writing a proof of employment letter. These tips are experience based and are highly successful.


  • First of all, always remember to type letter in the computer or typewriter and never use handwriting for official letter. It will not develop a good image of you in the mind of receiver.
  • At the top most place, write the name of the person whom you are writing and also mention his/her rank and organization in the following lines.
  • In the body write the sentence “To whom it may concern”
  • In the following lines write about organization in which you are employed, about the date when your job started and about the rank you are currently in.
  • Include in the next line below body paragraph that if you have any objections you can contact the company or undersigned authority.
  • At the end write your full name with job rank  and your contact number.
  • After printing it sign it.
  • After that you need to testify it from your company with official stamp and an authority signature.

Here is Proof of Employment Letter


Concerned Person/Organization,

Postal Address.


This letter intends to confirm that Mr/Mrs (Name) is Regular/On Contract employee of this organization. He /She has joined this company from the date (mention date of appointment) as (Your position or rank). Any queries in this regard will be entertained on request.

Yours Signature


Postal Address

Contact No.

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Jan 01

Employee Performance Letter

If you want to write an employee performance letter then you are at the right place. Here you will find information regarding writing a quality employee performance letter. You will need professional and practical tips in this regard. So don’t worry we will provide you everything you need regarding employee performance letter Here are some useful and experience based tips for writing employee performance letter:

  • Try to be as formal as possible in this letter.
  • If you are appraising your employ then don’t use emotions in it. Also don’t over emphasize it. Write to the point about employee’s performance.
  • If you are not appraising employee or in fact about to warn employee then also tell about the aftermaths of his/her action. Write about how he/she could face problems in the future if not corrected duties.
  • If the employee’s performance is average then encourage him/her to do more.
  • If the employee’s performance is below average then try to compare his performance with someone doing very good. In that way employee may get target for success.
  • Don’t write like you are talking him in general. In fact it should be very much personal targeted and hence should include information which is very much specific.
  • Don’t ever predict the future of the employee. Remember he/she is not bound to work for the all time in your organization.
  • If its appraisal letter then if you like you can announce performance bonus for encouragement.
  • If employee’s performance is not up to the mark then try hard to write about possible reasons for his/her slackness in the work. If you like you can call the employee for a meeting in this regard.

Now I think its the time for you to see some sample employee performance letters to get an idea how it should be. Don’t forget that these sample letters are for your reference and guidance purposes only. If you are using these examples then customize it according to your particular requirements before using it.

Dear ——-

It gives us pleasure to inform you that you are slected as “The Best employee of the month” and hope you’ll continue to put your efforts to the company in future. We give this reward by evaluating the skills at every aspect, ie. technical,planning,QA,client satisfaction,communication etc. and hope this will put you in pleasure too..
thank you,

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Jan 01

Format of Authorization Letter

Here is the information regarding format for authorization letter.Like other letters authorization letter also follows specific format such as:

Opening of Letter

You need to provide complete introduction of you and recipient such as name, address etc. Usually authorization letter is printed on letterhead of the company in this case you have no need to provide your introduction.

Body of the Letter

The body of authorization letter should contain three paragraphs such as:

The first paragraph contains the reason for which you are writing this letter. In this part you will explain reason to addressee that why are you authorized someone for specific task. This is particularly vital information to be incorporated in an authorization letter.
The second paragraph will provide confirmation to the addressee that the authorization letter has been written by you and it is not a counterfeit attempt. Try to make this information foolproof evidence to verify the authenticity of authorization letter.

The third paragraph should be the concluding paragraph in this paragraph you can provide contact details to addressees and solicit them to contact you in case of any mystification or to authenticate the claim made by the bearer of the letter.

For further help regarding authorization letter see out posts

Hope the information on this page will be helpful to you..

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Dec 30

Leave Letter Writing Tips

Leave letter is very much frequently used in our daily professional life. Everybody tries to be punctual and regular in his/her daily life but sometimes we have to take leave for some reasons which we cannot deny. So in that case we come to the need of  writing a leave letter. Most of us are not familiar with writing letters of professional quality and also most people find it difficult to write leave letter as its very sensitive issue. So here for your reference and guidance profession writing tips are provided in this regard. We hope that our reading these tips about writing leave letter you will be able to write leave letter of professional quality.

  • Try to write leave letter well before your leaves so that your employer could manage your replacement.
  • Don’t try to hide reason for your leave, If you will not mention the reason for your leave then there are very strong chances that your leave application will be rejected.
  • Try to be concise and to the point.
  • Don’t give too much details of your reason so that it may sound like you are creating place for over sympathy.
  • If you have some chances of taking  more leaves than mentioned in the leave application letter then discuss it too.
  • Try to as polite as possible in your writings.
  • Don’t forget to write “thanks in anticipation” or “I will be highly obliged” kind of sentences in your leave letter.
  • Never ever try to threaten the employer if he does not allow you leaves.

These are some of the reasons which might help you in your leave letter writing. However there so many more tips and reasons which you can find observing your particular situation and conditions.

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Dec 23

Grievance Letter

One of the most important letter in formal communications is Grievance Letter. This letter is basically written to highlight someone misbehavior or bad work against some person or the company. So you can report some problems you are facing in your organization by writing a formal grievance letter to the employer. Now you can easily understand that it is routine matter for many persons and so you can guess rightly about the importance of the grievance letter in your life.

This post is targeted toward sample grievance letter and hence will provide you a quality letter in this regards.

Sample Grievance Letter:

Date: May 15, 2011

Mr Danny Cooch

Sales Agent

Rocket Industries

Las Vegas

Mr Alex Stewart

Sales Executive

Rocket Industries

Las Vegas

Dear Sir,

I am writing this letter to report you some problems I am facing in my sales efforts for the company. I have noticed and heard several complaints about our marketing agents that they are not focusing on bringing in some new ideas to market our products. Sales of company is going down day by day but they are blaming all responsibility on the Sales Department keeping their hands clean.

Sir if you look at our competitors success in the recent past you will clearly notice that they are brining new ideas of marketing every day. Their Sales staff is not as competent as ours but they have very better marketing professionals who are using creative ideas to market products and are opening new markets for the sales representatives.

Moreover I also have some reservation about the attitudes of our company’s marketing department especially the guy Albert who works as the Senior Marketing Agent. I have myself noticed the guy drinking in the office during work hours. All the employees in their department know about it but to my surprise they are not reporting it.

Therefore I personally request you to look into this matter seriously and request a grievance hearing ASAP. I am requesting this for the better future of Rocket Industires and Our Sales Department.

Thanks $ Regards

Yours Sincerely

Danny Cooch

Official Signature


Hope the information on this page will be helpful to you.

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Dec 19

Sponsorship Letter Template

Sponsorship Letter Template

*** Print it on Company’s letterhead ***

Date: __________

(Name of Recipient):
(Name of Organization):
(Phone Number):

Dear Sir/ Madam,

Our organization (Name of your Organization) is organizing a medical presentation and I am writing to see your (Company Name) interest in sponsoring a presentation for the members of (Name of Your Organization).  We would like to invite (Patricia Raymond M.D. FACP to present a program on how medical personnel may restore the passion of caregivers and to learn to first “Turn Care Inward”).

The program would be (Don’t chuck out drug, Bedside Manners, the Rude Get Sued, Spa Hospital, Face Your Fish (select one, please call for assistance in developing a presentation specific for your organization))

Participants will articulate techniques for (improved self care in daily life and in the endoscopy suite/operating room/med-surge unit; creating time for oneself; responding to the increased demands and challenges of the operating room or hospital, and coping with difficult people and situations – replace as needed, assistance available).  This program is presented by Patricia Raymond M.D., a member of the National Speakers Association, and has been presented to audiences across the United States and in Australia.  More detail about Dr. Raymond (change the name of doctor) and her presentations is available at her website, ___________________________ (Write Website).

(Optional) The program would be held on (Date, Time, and Location).  Your generous sponsorship would be highlighted by (Replace this section by writing main points of program):

  • Meeting announcements and promotional materials
  • Free booth space or table to showcase products or services.
  • Acknowledgement on program learning materials. (Optional)

You and any other representatives of (Name of Company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity.  The cost to sponsor the educational program would be (Cost).  I would be most appreciative of a telephone call to let me know of your interest.

You may reach me at (Phone Number).  I look forward to hearing from you. Thank you for considering this request.

Yours sincerely, / faithfully

Tips to Use Sponsorship Letter Template

  • Sponsorship letter template has all necessary contents for your ease.
  • It contains colored text for your convenience so you can replace it easily.
  • You can design your own letter by following the format of sponsorship letter template.
  • Remove its colored text after replacing it according to your needs.
  • Try to maintain personalized tone of sponsorship letter.

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Dec 16

Cancellation letter

Cancellation letter intends to cancel some service which you don’t want to continue. It could be Insurance policy,  cable facility or any other related service. Cancellation is purely of your own choice and it should not be influenced by any other person’s pressure or enforcement. In the following lines you will find useful and practical tips regarding writing cancellation service letter and free sample cancellation letter with proper format.

TIPS for Ideal Cancellation Letter:

  • Write the name of concerned person with his/her rank and also mention the organization name.
  • You should be straight forward in such letters and just tell exactly the company what do you want. Tell them you want your service to be canceled.
  • Tell them about your registration number or any other reference so that they can identify you exactly and other detail about your service.
  • You are not bound to tell them the reason for cancellation but it will be better if you mention the problem you are facing. It will be helpful not only for you but for the concerned company as well. They will get to know why people are leaving their services and hence they will improve and rectify their problems. On the other hand they may offer you some compensation or may solve your problem or may offer discounted price.
  • If you have applied for any other rival company service and you are using that service then just tell them to cancell service and inform that you don’t have any intention for that kind of service. So that they will not bother you much about it to continue.
  • Tell them how you want them to confirm to you about cancellation. It could be done by sending you e-mail or some written letter.
  • Remember no matter how much you are dissatisfied of their service, don’t ever use abusive language and try to be courteous. You are canceling the service so you don’t need to explain it to them about how much you are not satisfied. You have made a decision so don’t waste your time.
  • Print the letter and include your hand written signature on the letter. Without you signature it is of no worth.
  • Proof read your writings, see if their chance for any correctness.

Sample Cancellation letter:

Follow is a sample letter of cancellation (Cancellation Letter).

Sample Cancel Service Letters

Your Name:



Phone Number:

Postal Code:

Email Address:


Name of Recipient:


Name of Organization:


Phone Number:

Dear Sir/ Madam,

This letter serves to request my immediate membership cancellation at your vacation club. All obligations have been fulfilled with regard to this membership. I expect that no additional charges will be applied to my credit card. Please confirm receipt of this request by return mail at your earliest convenience.

Yours sincerely, / faithfully



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Nov 11

Scholarship letter samples

Best place for scholarship letter samples help. Scholarship is needed by everybody who wants to get some good education at quality rate. But to get qualified for scholarship first we have to write  or apply for scholarship. As you have to search for the this question “how to write a scholarship letter” You do not need to be worried about anything. Writing a scholarship letter is an important step in a student’s life. We shall provide you all necessary information in this matter. Some sample scholarship letters are also given below that will help you in customizing your own scholarship letter according to your own needs. Following are the useful practical tips about writing letter to apply for scholarship.

  • In you letter try to be as much official as possible.
  • You can follow any of the business letter format for the scholarship letter.
  • Highlight and include all the positive points that you should think could take you to success.
  • At first clearly indicate your purpose for writing this letter and also include specific details of the scholarship
  • Your recipient does not have time to see your scholarship letter thoroughly, so you need to write a letter in such a way that communicates whole idea in first glance.
  • Mention how you think that you are eligible for the scholarship.
  • Include all your relevant abilities for the job but mention your most important ability in first paragraph.
  • If you are thanking the person who has provided you scholarship, we would suggest you to write from your heart.
  • When thanking the person for giving you scholarship, include all information about the scholarship as well.
  • Mention how strongly it benefited you.
  • Mention your objective and expectations of achieving those objectives with scholarship.
  • Appraise your recipient for the work he / she has done.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • In last paragraph, thank the reader once again for considering you for the position.
  • Proofread your letter at least once to see that whatever you wanted to include in your letter has included.

Following is sample scholarship letter

scholarship letter samples

Sample Scholarship Letter

Your Name:



Phone Number:

Postal Code:

Email Address:


Dear Sir/ Madam,

My name is Sarah Barnes, and I am a junior Finance major at the University of Iowa. I am

Honored to receive the Millard Business Scholarship this year. I would like to thank you for your

Generosity and thoughtfulness in regards to this award.

I am pleased with the education I have received at the University of Iowa, as well as the

Invaluable learning experiences this institution has made available to me that have expanded and

Strengthened my education. For example, in addition to my finance coursework, I am the

Treasurer for the student-run, on-campus organization, Dance Marathon. (Dance Marathon

Raises money for children being treated in the pediatric oncology unit of the Children’s Hospital of

Iowa.) Upon graduation from the University of Iowa, I hope to carry this knowledge into the

Financial services industry working as either a junior securities analyst or an economist with an

Investment firm. My ultimate career goal is to become an investment portfolio manager.

I cannot begin to tell you the many ways your scholarship will assist me as I pursue my

Educational and career goals. I am extremely grateful for your support.

Yours sincerely, / faithfully



At Best Sample Papers you will find a lot of free essays, articles and research papers.

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Nov 11

Sample Thank You Letter

If you are looking forward to thank you your employer for recruiting you to your job or you want to thank any other body or organization then in that case you need to write a thank you letter. Writing quality thank you letter requires you to understand some useful and practical tips about it. Here you will find everything you require regarding writing official quality thank you letter. Follow these tips..

  • Two averaged length paragraphs are more than enough to write a thank you letter.
  • First paragraph means to thank the employer for providing you this special opportunity.
  • You should also mention the date of your interview or position at which you applied.
  • Mention your skills and all the possible benefits that can be drawn to your organization by your involvement in the second paragraph.
  • Mention how you can be benefited to your employer.
  • In your letter also include a single statement indicating that you are looking forward to your response.
  • Give a specific date when you plan to follow up with a phone call.
  • In last paragraph, state your confidence again in your ability to be an asset to the company.
  • In the closing statement once again thank the employer.
  • If you are thanking the person who has provided you scholarship, we would suggest you to write from your heart.
  • When thanking the person for giving you scholarship, include all information about the scholarship as well.
  • Mention how strongly job or scholarship benefited you.
  • Mention your objective and expectations of achieving those objectives with scholarship.
  • Appraise your recipient for the work he / she has done.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Proofread your letter at least once to see that whatever you wanted to include in your letter has included.
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Nov 11

Letter of Sympathy | Letter of Condolence

Sometimes in our life we have to deal with situation when our loved ones experience great pain and sorrow. For example when they loses some friend or relative in a tragic accident or in some horrible disease. In that case it becomes our moral duty to offer our condolence to them. If you purchase a sympathy / condolence card from a store, it will not express your feelings. So you need to write a personal sympathy / condolence letter to your friend or relative.

First thing you will think about will be “how to write a sympathy / condolence letter?” And you don’t need to worry as you have reached up to right website. We are providing you all necessary details to write a sympathy / condolence letter. Some sample sympathy / condolence letters are also given below that will guide you to write your personal sympathy / condolence letter.

Some important tips to write a sympathy / condolence are following;

  • Change the tone of you language. Put yourself in the shoes of the recipient to feel what he or she is feeling.
  • In brief and concise manner describe your feeling and express your condolence.
  • Always remember that you should not shock the recipient and  communicate you feelings straight forwardly.
  • In other things also include how you come to know about his/her loss.
  • You can mention the shock that you had to face with in yourself when you heard the news.
  • In case of death of somebody don’t forget to share your good feelings about the diseased guy.
  • Do not hesitate to include the word “Death”.
  • Try to give a feeling to the recipient that he / she are not alone in this grief. You are there to share this grief.
  • If your letter is concerned with a death, mention positive memories about that person.
  • On common phrase used is that no one is immortal in this world except God and everyone has to go sooner or later.
  • Encourage and support the recipient.
  • Close with an expression of comfort.- “You are continually in my thoughts and prayers,”- “My heart and my tears are with you,”

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