Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. Legal documents can be translated to 73 languages using this excellent legal translation service One Hour Translation. Using this service, a professional legal translator will translate your letter/legal document to her mother tongue. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Mar 06

Sample letter to Judge

Posted on March 6, 2010 by admin

how to write letter to Judge is always a difficult job. That’s simply because of the seriousness of the issue. You are not corresponding to an ordinary personality so you have to be very much careful in this regard. You may require to write letter to a judge because of following reasons..

  • You have witnessed a crime and wanna help the court
  • You want to present some important fact to the judge.
  • In order to increase or decrease the limit of bail.
  • If you have any special request to make to judge.
  • and many many more ways..

So whatever the reason there are some important points to take care in this regard. With some real research on the topic please allow to me present you the useful tips about writing letter to judge.

  • All the formalities should be satisfied accurately by this I mean it should contain return address , date and proper salutation to Judge.
  • Letter must look like an important piece of note otherwise it may be ignored by the Judge.
  • Try to focus on quality and not the quantity of your content, Try be to as concise as possible.
  • Don’t ever try to hide facts from the Judge. Any miss information in your letter may prove to be extremely harmful to you.
  • One of the most frequent mistake done by letter writer is that they try to decrease the intensity of the act of crime, which is by law not allowed so beware of it.
  • If you are writing for someone else then you must clarify your relationship to the person.
  • Also note one important thing that you are not writing as lawyer so its okay if you are not 100% professional because your identity as a lay man will be appreciated and Judge will encourage your involvement.
  • Your main purpose should be clear and its better if you mention it at the start in SUBJECT line.
  • Try to have good command in the communication language.
  • Once again don’t try to decrease the seriousness of the offense,  your main purpose is to present facts and not change the mind of Judge about the seriousness of the issue.
  • Best time to present the letter to Judge is when Judge calls the case.
  • Make many copies of the letter because it needs to go to many persons including Judge.
  • Make sure that you have included each and every thing which is required.
  • Proof read it and check for spelling mistakes to make good impression of yours.

Following is the sample letter to Judge for your reference, I hope you will be benifitted from it.

Sample Letter to a Judge

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Dear Sir/ Madam,

I am the victim in the rape case of People vs. Ray Johnson. I just learned that the prosecution and defense have agreed to a plea bargain in this case. The prosecutor has agreed to drop one charge of kidnap and two charges of rape in exchange for a guilty plea from the defendant on one charge of sexual battery. Since sexual battery in California means only that someone sexually puts their hands on another person, I feel this deal is grossly unjust to myself and the community, and I urge you to please reject this deal.

I have already expressed my strong dissatisfaction with this deal to the prosecutor. The prosecutor said he wants to save me the trauma of having to testify. But I am fully willing to testify in this case even though I’m nervous about testifying. I want the truth to be told because I don’t want what happened to me to happen to any other woman.

The prosecutor also said there isn’t enough evidence to prosecute the case. But there were witnesses at key points in the crime and a lot of other evidence too.

I believe the only reason the prosecutor has offered this give-away deal is so that he can avoid the work of having to properly prosecute this case.

In the interests of justice and the safety of our community, I’m asking that you please reject the plea bargain.

Thank you for your attention.

Yours sincerely, / faithfully

Name

Signature

HERE IS ANOTHER EXAMPLE

Sample Letter to a Judge

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Dear Sir/ Madam,

I am the victim in the domestic violence case of People vs. Ray Johnson. I am willing to testify in this case.

I’m requesting that you please don’t reduce the defendant’s bail. I’m also requesting that you issue a criminal protective order ordering that Mr. Johnson have no contact with me or with our children. My children were present when Mr. Johnson beat me and threatened to kill me two days ago. Mr. Johnson also said if I ever called the police he would take the children and I would never see them again.

I am very afraid of him and believe he is capable of carrying out his threats. He has been violent towards me and the children for the last two years, and every beating is worse than the one before. Please don’t reduce his bail. Please grant a criminal protective order for myself and my children.

Thank you.

Yours sincerely, / faithfully

Name

Signature

Posted in Legal Letters | Tagged , , , , | Comments Off
Mar 03

Job Interview Questions

Posted on March 3, 2010 by admin

If you are about to be interviewed for a job and wants to end your curiosity about the expected questions to be asked then you have searched the right place on the web. Here in the following lines you will find useful information and tips about answering question during a job interview. Remember these questions are for all types of interviews as most of the questions asked during a job interview are not technical or related to specific job duties. But they are more related to your IQ (Intelligence Quotient), Sharpness and confidence. Here are useful experience based tips which are keys to successful interview answers.

You can be asked following kind of questions and their answers should be according to these guidelines.

  • Job Interview Questions like “If something like that occurs what would you do??”

These kind of questions are intended to check your quick response to change in situations. Your sharpness and present mindness is tested here which plays important role in your selection. Moreover these sort of questions also check the height of your imaginations. How much better you can think about certain situations. While answering such questions always remember to take some time and don’t respond very quickly. Interviewer knows that its very normal to take little bit of time for such hypothetical questions, infact interviewer also needs time to read your face expressions. You may reply with delay but never let show any panic on your face for a second. If you don’t panic and your are thinking about best possible answer then you have successfully replied almost half of the question. Later response of yours will counter the rest half of interviewr’s question. So try to win half answere by just showing higher confidence level.

  • Job Interview Questions like ” What if you are ill-treated at your workplace what will you do??”

Remember these kind of questions are asked to check your patience level. Don’t show that you are short tempered and impatient by quickly answering the question. Try to smile lil bit before answering such a question but speak truthfully and don’t lie like you will accept every miss-treatment with pleasure that’s not logical. Try be logical and truthful and say clearly that you have certain self-imposed limits and will not tolerate disrespect just because of fear of losing job or because financial issues. You need to show that you have strong self-respect but again remember don’t show impatience it will spoil your image.

  • Job Interview Questions with more that two questions asked simultaneously or linked with each other.

Here common mistake is to reply without complete understanding of the questions. Its quite normal if you don’t understand the question as its sum of questions not just one. Just take your time and ask if you want Interviewer to repeat the question. If your didn’t understand the link between the questions or each question seperately it will show that your tolerance for the ambiguity is not good and you panic and loses your senses when multiple complex situation counter you.

  • Job Interview Questions including the sentence “Tell us a little about certain topic”

It is one of the most common asked question during job interview. While answering such a question that what interviewer wants to note in you and what he/she wants to listen rather that just giving your opinion. Try to mold your answer in a way that some conclusion is drawn which is in favor to your impression for the job selection.

  • Job Interview Questions regarding your previous jobs and reason for leaving older ones

Always remember that it will never be appreciated if you will ill-talk about your previous bosses. Because no mater how honest you are, Current or to be Boss will always takes it negatively and feels insult in it. So always mention previous bosses with respect and give a proper reason for leaving your previous job without any complaints of the bosses. You can tell that you are moving to this job for your better future and learning. Never say that you was unsatisfied in your current or previous job, it will make your impression as one begging for the job. Instead keep yourself in the negotiating level.

Hope above tips and Question Answers will be useful to you..

Posted in Office Letters | Tagged , | Comments Off
Feb 24

Complaint Letter Format

Posted on February 24, 2010 by admin

Complaint letter format is very much important in writing complaint letters. Here in this post you will get to know details about the format of an ideal Complaint Letter. Complaints are something that we can never avoid as long as we are dealing with other people in services.  So if you are keen to find quality material regarding Complaint Letter Format then probably you have reached up to the right place.

By lots of practices and because of professional experience I have been able to write following important useful and practical tips regarding Complaint Letter Format.

COMPLAINT LETTER FORMAT TIPS:

  • As usual write it in business letter format
  • This means write the name of receiver in the left top of your letter (below your letter head)
  • Don’t forget to mention the rank and address of your concerned person or company after wards.
  • Write subject if possible so that it could be cleared that why are you writing this letter.
  • Start with Mr/Mrs to attention the concerned person.
  • Here you come to the body which is the main part.
  • Always remember that your letter should be as concise as possible because otherwise chances will rise that your letter will not be entertained.
  • Before starting complaining first take some sentences to explain about which service/product you are about to complain or in other words explain how you purchased the product or subscribed to the service.
  • After creating perfect platform, explain what went wrong in the process and how you come to know about it.
  • Remember replacing is always a better solution in the eyes of complaint attenders as compared to be returned (Money Back)
  • Also mention any Warranty or Guarantee that you have been facilitated.

COMPLAINT LETTER FORMAT :

From:

Write Sender’s name with Street Address and City (Country if required)

To:

Write Sender’s name with Street Address and City (Country if required)

Date:

Write date of letter to be delivered.

Subject:

Mention the consisted subject..

Greetings [Dear (Receiver)]:

Write proper salutation.

Body:

Write the body following the guide lines mentioned in the Complaint letter format tips written above.

Thanks in anticipation:

(Write if required, its optional):

Closing:

sincerely (etc)

About You:

Write your name and authorized signatures

Posted in Business Letters | Tagged , , | Comments Off
Feb 12

Justification letter

Posted on February 12, 2010 by admin

Justification as the name signifies is the process of justifying some position or activity. Justifying means to interpret its importance and need. Justification letter is written in business communication to indicate and to prove importance of some business venture. It could be extension of some ongoing contract or it could be investment activity of any kind. Well what you might be interested in this post is how to write a justification letter. There are some simple tips that might be taken care in order to write a quality letter of Justification. Here you will find some important and useful practical tips in this regard.

  • Justification letter is written to the concerned authorities to whom you want to justify business actions.
  • Don’t interpret facts in stupid ways and don’t try to hide original facts.
  • Try to be as honest as possible
  • Being honest doesn’t mean that you emphasize on your weak points more that your positive points.
  • In brief way explain all the positive benefits of your activity especial social benefits if any exist.

DATE OF LETTER

Name

Designation

Address


Letter of Justification for …….

Dear Mr/Mrs …….:

Please consider this justification for the Department of (department name)(contractor name). ..

Write about the services and its importance to prove its justification


If you still have any doubt and require further help please feel free to call (your phone number).

Sincerely,

NAME
RANK

Posted in Business Letters | Tagged , , | Comments Off
Jan 11

Sales letters examples

Posted on January 11, 2010 by admin

Writing a sales letter is difficult job as you have to persuade someone to buy certain product or project. It requires high technical and official skills to cover all the important steps to get to the success. So you need to adopt an indirect approach that is normally used for all persuasive letters. You have reached up to right place and here you will satisfactory answers to this question “how to write a sales letter and sales letters examples” You do not need to be worried about anything. We shall provide you all necessary information in this matter. Some sample sales letters are also given below that will help you in customizing your own sales letter according to your own needs. Find below important useful and practical tips about writing sales letter.

  • Unsolicited Letters
    Letters that we write without any inquiry are called unsolicited letters. Tips to write unsolicited sales letters are following;-Your first sentence should be attention getting. Remember that your reader will not go to the middle of the letter of he feels that your first paragraph is boring.
    - In your second paragraph, include some statements to make your reader realize the need of the thing that you are offering.- Tell him how you are different from the other services or goods providers in market.

    - In your last paragraph, you should tell them an easy action. What your reader should do to buy your product or services.

  • Solicited Letters
    Solicited letters are generally written in response to some specific inquiry. Tips to write solicited sales letters are following;- Mention in your first paragraph what reader has inquired from you.- You should give complete and accurate answer of whatever has been asked.

    - After telling your reader all required information, you can include in your letter some information to let him inform about some of the products that you think that he or she is not aware.

    - You need to follow any business format of letter writing. We shall suggest you to use Block Head format.

  • At the end mention your name.
  • Type the letter under letter head of your organization.
  • Type your letter and print it on quality paper. Especially in unsolicited letters people see it.
  • Proofread your letter at least once to make sure that your letter persuades the reader enough to contact you.
Posted in Business Letters | Tagged , , , | Comments Off
Jan 11

Scholarship letter samples

Posted on January 11, 2010 by admin

Best place for scholarship letter samples help. Scholarship is needed by everybody who wants to get some good education at quality rate. But to get qualified for scholarship first we have to write  or apply for scholarship. As you have to search for the this question “how to write a scholarship letter” You do not need to be worried about anything. Writing a scholarship letter is an important step in a student’s life. We shall provide you all necessary information in this matter. Some sample scholarship letters are also given below that will help you in customizing your own scholarship letter according to your own needs. Following are the useful practical tips about writing letter to apply for scholarship.

  • In you letter try to be as much official as possible.
  • You can follow any of the business letter format for the scholarship letter.
  • Highlight and include all the positive points that you should think could take you to success.
  • At first clearly indicate your purpose for writing this letter and also include specific details of the scholarship
  • Your recipient does not have time to see your scholarship letter thoroughly, so you need to write a letter in such a way that communicates whole idea in first glance.
  • Mention how you think that you are eligible for the scholarship.
  • Include all your relevant abilities for the job but mention your most important ability in first paragraph.
  • If you are thanking the person who has provided you scholarship, we would suggest you to write from your heart.
  • When thanking the person for giving you scholarship, include all information about the scholarship as well.
  • Mention how strongly it benefited you.
  • Mention your objective and expectations of achieving those objectives with scholarship.
  • Appraise your recipient for the work he / she has done.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • In last paragraph, thank the reader once again for considering you for the position.
  • Proofread your letter at least once to see that whatever you wanted to include in your letter has included.

Following is sample scholarship letter

scholarship letter samples

Sample Scholarship Letter

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Dear Sir/ Madam,

My name is Sarah Barnes, and I am a junior Finance major at the University of Iowa. I am

Honored to receive the Millard Business Scholarship this year. I would like to thank you for your

Generosity and thoughtfulness in regards to this award.

I am pleased with the education I have received at the University of Iowa, as well as the

Invaluable learning experiences this institution has made available to me that have expanded and

Strengthened my education. For example, in addition to my finance coursework, I am the

Treasurer for the student-run, on-campus organization, Dance Marathon. (Dance Marathon

Raises money for children being treated in the pediatric oncology unit of the Children’s Hospital of

Iowa.) Upon graduation from the University of Iowa, I hope to carry this knowledge into the

Financial services industry working as either a junior securities analyst or an economist with an

Investment firm. My ultimate career goal is to become an investment portfolio manager.

I cannot begin to tell you the many ways your scholarship will assist me as I pursue my

Educational and career goals. I am extremely grateful for your support.

Yours sincerely, / faithfully

Name

Signature

At Best Sample Papers you will find a lot of free essays, articles and research papers.

Posted in Business Letters | Tagged , , | Comments Off
Jan 11

Sample Thank You Letter

Posted on January 11, 2010 by admin

If you are looking forward to thank you your employer for recruiting you to your job or you want to thank any other body or organization then in that case you need to write a thank you letter. Writing quality thank you letter requires you to understand some useful and practical tips about it. Here you will find everything you require regarding writing official quality thank you letter. Follow these tips..

  • Two averaged length paragraphs are more than enough to write a thank you letter.
  • First paragraph means to thank the employer for providing you this special opportunity.
  • You should also mention the date of your interview or position at which you applied.
  • Mention your skills and all the possible benefits that can be drawn to your organization by your involvement in the second paragraph.
  • Mention how you can be benefited to your employer.
  • In your letter also include a single statement indicating that you are looking forward to your response.
  • Give a specific date when you plan to follow up with a phone call.
  • In last paragraph, state your confidence again in your ability to be an asset to the company.
  • In the closing statement once again thank the employer.
  • If you are thanking the person who has provided you scholarship, we would suggest you to write from your heart.
  • When thanking the person for giving you scholarship, include all information about the scholarship as well.
  • Mention how strongly job or scholarship benefited you.
  • Mention your objective and expectations of achieving those objectives with scholarship.
  • Appraise your recipient for the work he / she has done.
  • Address the letter to the recipient by writing “Dear Sir / Madam”
  • Proofread your letter at least once to see that whatever you wanted to include in your letter has included.
Posted in Thank You Letters | Tagged , , | 1 Comment
Jan 11

Sample Resignation Letter

Posted on January 11, 2010 by admin

Resignation letter is important, don’t ignore it. As we get jobs in our daily life similarly sometimes we have to resign from our job due to some solid reason.  It is difficult decision but situation molds us to take this strong step. In that case we are bound to write a resignation letter so that we can get clearance from the organization and be free to join any other organization. We here in this website have to answer to you query about “How to write a resignation letter?” No doubt that you have come to the correct website. In this article we shall help you in writing a resignation letter. Some sample resignation letters are also given below that will help you in writing your own resignation letter. Important tips to write a resignation letter are given below;

  • As in any other official letter remember to be concise and brief and write straight forwardly.
  • Avoid criticizing your employer in your resignation letter.
  • Write exact information about your leaving date and there should be no doubt in it..
  • You should also include some statements in your letter to show that you really appreciate the time you spent with the employer.
  • Always remember to include some statement showing that you are grateful to the employer for providing such a good opportunity to work in his/her organization.
  • If you mention why you are leaving, make sure that you do not include anything negative.
  • Your resignation letter will be filed in your employment file and will be considered when your future employer will ask about your performance from your previous employer.
  • Write your full name and you rank post in the beginning.
  • Clearly mention the dates of the letter and that of your leaving.
  • Start with Dear Sir/Madam  to show respect to your previous employer.
  • At the end mention your name.
  • In the end enter a positive comment about the employer
  • Type your letter and print it on quality paper.
  • Your signature should be there on resignation letter.
  • Proofread your letter at least once to ensure that you have entered all necessary information.
Resignation Letter Template
[Your Name]
[Street Address]
[City, ST Zip Code]
[Month Day, Year]
 
 
[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST Zip Code]

Dear [Mr./Mrs./Ms. Recipient's Last Name]:

I am formally notifying you that I’ll be tendering my resignation from ____________________ [Company Name]. My last day will be on _________________ [Month Day, Year].

[Optional Paragraph]I never imagined that I would have to leave__________________ [Company Name], but due to_____________________________ [Reason], I have decided to pursue opportunities elsewhere.____________________________ [Optional Paragraph]

If there is anything that I can do to make this alteration easier for the company, let me know and I’d be more than willing to help out.

I have truly enjoyed my work here and I would like to thank you for the opportunity that you have given me to work here at______________________________ [Company Name].

Sincerely,

[Signature]
[Your Name]
[Your Title]
 
Posted in Office Letters | Tagged , | Comments Off
Jan 11

Letter of Sympathy | Letter of Condolence

Posted on January 11, 2010 by admin

Sometimes in our life we have to deal with situation when our loved ones experience great pain and sorrow. For example when they loses some friend or relative in a tragic accident or in some horrible disease. In that case it becomes our moral duty to offer our condolence to them. If you purchase a sympathy / condolence card from a store, it will not express your feelings. So you need to write a personal sympathy / condolence letter to your friend or relative.

First thing you will think about will be “how to write a sympathy / condolence letter?” And you don’t need to worry as you have reached up to right website. We are providing you all necessary details to write a sympathy / condolence letter. Some sample sympathy / condolence letters are also given below that will guide you to write your personal sympathy / condolence letter.

Some important tips to write a sympathy / condolence are following;

  • Change the tone of you language. Put yourself in the shoes of the recipient to feel what he or she is feeling.
  • In brief and concise manner describe your feeling and express your condolence.
  • Always remember that you should not shock the recipient and  communicate you feelings straight forwardly.
  • In other things also include how you come to know about his/her loss.
  • You can mention the shock that you had to face with in yourself when you heard the news.
  • In case of death of somebody don’t forget to share your good feelings about the diseased guy.
  • Do not hesitate to include the word “Death”.
  • Try to give a feeling to the recipient that he / she are not alone in this grief. You are there to share this grief.
  • If your letter is concerned with a death, mention positive memories about that person.
  • On common phrase used is that no one is immortal in this world except God and everyone has to go sooner or later.
  • Encourage and support the recipient.
  • Close with an expression of comfort.- “You are continually in my thoughts and prayers,”- “My heart and my tears are with you,”

Posted in Business Letters | Tagged , , , | Comments Off
Jan 10

Sample Appreciation letter

Posted on January 10, 2010 by admin

Appreciation letter sample or sample appreciation letter is very much important in professional writings. Appreciation letter is written to appreciate the performance of your employee . Letter of Appreciation are really important as  it enhances the quality of performance of your employee if it is written in appropriate circumstances. Other an appreciation letter in inappropriate circumstance may deteriorate the performance of your employee. If you are interested in “how to write an appreciation letter” You do not need to be worried about anything. Here you will find all necessary information in this matter. Some sample appreciation letters are also given below that will help you in customizing your own appreciation letter according to your own requirements. Following are the important useful and practical tips to write an appreciation letter;

First of all mention the concise details of whatever happened for which you want to appreciate your concerned person.

To appreciate him/ her personally, you need to write appreciation letter in hand writing. If you want to do so formally, you can type it.

Always remember to write it under your business letter head.

Address your appreciation letter to some specific person or persons.

Mention your appreciation clearly without any doubt in the mind of receiver.

After appreciation don’t forget to include some suggestions as well to further improve your employee’s performance in future to be perfect.

Be sincere and it should be evident from you writings.

Avoid thanking the person in advance.

Pay your warm regards to the concerned person at the end.

Write your name, address, postal code, phone number in the start.

Mention the date on which letter will be submitted to concerned person.

Address the letter to the recipient by writing “Dear Sir / Madam”

Purpose of the letter should be mentioned clearly.

Requirements of all Seven C’s of business communication should be considered when writing a letter of appreciation.Conciseness Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message. Clarity Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter. Completeness Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How. Concreteness All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.” Courteousness In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points. Consideration Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”. Correctness All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.

At the end mention your name.

Make the ending strong

Type your letter and print it on quality paper, but also include a handwritten signature.
Proofread your letter at least once and preferably thrice.

Try to  spell everything correctly.

Grammatical mistakes should be taken care well.

Break down any contractions (e.g. “I’ve” to “I have”).

Avoid colloquial writing. You should portray your image as professional, objective, and educated.

Check the punctuation use carefully.

Here is Sample Appreciation Letter
Sample Appreciation Letter

Your Name:
Address:
City:
Phone Number:
Postal Code:
Email Address:

Date:

Dear (Name), Your enthusiasm and your ability to motivate your employees has resulted in a significant increase in productivity and profitability. ABC, Inc. appreciates your efforts and the assistance you give to your co-workers. If we had an award to give, you would be the key contender. Please accept my sincerest gratitude for the superior job you are doing in our service department.

Your Sincerely/faithfully

Name

Signature

Posted in Business Letters | Tagged , , , | Comments Off