Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. Legal documents can be translated to 73 languages using this excellent legal translation service One Hour Translation. Using this service, a professional legal translator will translate your letter/legal document to her mother tongue. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Aug 28

Salary Request Letter

Are you worried that this month salary is not transferred to your account then don’t worry all you need to do is just to write salary request letter. Its not difficult to do but if you haven’t done it before then you will have a little headache. But you don’t need to encounter any headache as information on this page is enough for writing quality salary request letter of professional quality.

Common mistakes done in writing salary request letter is that people become very rude in their writings and get too much angry for this little trouble. Avoid it and take it light. Problems like this happens in the companies so try to be as polite as possible in your communication.

Here is  a sample salary request letter.

[Company Name, Date and Address]

Dear Sir,

As you probably know I am  working as [rank] in this organization. Sir I regret to inform you that I have been unable to receive my salary for this month. Its really unfortunate and I am bringing it to your notice hoping you will personally look into matter for the permanent solution of this problem.

Hope I will not need to write a reminder letter for this request.

Thanks in anticipation.

Your faithfully

[YOUR NAME]

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Aug 28

Promotion Request Letters

You have accomplished so many tasks and targets in you organization and still your authorities are not awarding you promotion then you must ask for it and for this reason you need to write promotion request letter.

Here are sample promotion request letters.

PROMOTION REQUEST LETTER

[Date with your name and complete address]

(dont want to waste time for writing these basic things)
Dear [NAME],

I would like to inform you that I am very happy to work and contribute to [organization name].

Allow me to mention an opportunity I see for greater profits.

Sir you will agree that in the short period of time which I have spent with your organization my performance is exceptional. I have been successful in fulfilling you expectations and I am really confident that in the future this will continue in my career. I am very much thankful to you that at every step of my learning your kind guidance and encouraging appraisal were always there fro my support.

Now sir I would like to inform you that I think I can help organization more and increase the profit of our sales if given the opportunity to work at manager level. Sir I have lots of ideas to increase profit and have lot of information concerning new target markets but I am unable to work as I lack authorities. That’s why I think if given responsibilities I will be able to make miracles in your organization.

I understand that you are a very busy person.  I will thus be delighted to meet with you at any time you please to discuss my request.

Cordially,

[YOUR NAME]

Hope you liked this promotion request letter. It is written keeping in view of all sorts of people. Promotion is something which brings happiness in life of nearly every employee so its our deepest desire to help promotion requesting people.

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Aug 28

Notary Statement

Notary Statement is very much important in our legal and other important activities. Notary Statement is intended to authorize some event or order which is submitted for review and authentication. Notary Statement becomes exceptionally important when you are to legalize some document for any legal procedure.

Here is for your reference a sample general format for notary statement but remember you can modify it according to your own requirement or to include some special customization.

[ name of state ]
[ name of country ]

On this day, personally appeared before me
((___________write name here_________)),
to me known to be the person described in and who executed the within and foregoing instrument, and acknowledged that he/she signed the same as his/her voluntary act and deed, for the uses and purposes therein mentioned.

_______________________________
(Notary Public)

My Commission Expires: ____________________

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May 30

Verification Letter Sample

If you are searching for help about writing verification letters and want to see some its examples then you have reached upto the right place on the internet. Verification letter intends to verify and hence confirm some employment or service in the respective organization.

This verification letter must be included with authorized signature and official stamp. It is very important letter and can be used in legal matters as well. So it is highly advised to pay full attention on every details of the employer about which you are going to write verification letter.
After you are completely checked up the statistics assoiciated with the employee, only then you should proceed to write verification letter.

Now the next step should be how to write verification letter, what should be the proper format for it and what kind of wording should be used for it? For the answers of all the questions you should see following professional and practical examples of verification letters.

[Company Name and Address]

[Date]

Dear Sir,

This is to verify that our organization (name) employed (employee name) from this date to that date on contract basis. He/She was associated with accounts department and fulfilled his/her duties in time efficiently and effectively. Further details may be furnished to you on your demand.

Sincerely,

(signature here)
[Name and Designation + address]

—————————————-

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May 30

Payment Reminder

Reminding about payment to the customer is very much needed in your business communication. So get help in this regard and after reading this post you will be able to write payment reminder letter of professional quality. Here I would like to add a point that payment reminder should be sent immediately after the supposed payment reception date. Any laziness in this regard will be harmful for you. Furthermore, before writing payment reminder letter you should be exactly clear about why you were supposed to get this payment.  So that when you write this letter also include information about invoice no or whatever proof for the payment. Lets get to see some professional examples so that you may get the concept of writing payment reminder letter.

Examples of Payment Reminder:

Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter intends to inform you that  payment of  $—  is overdue. Due date for this payment was {date} and we have not still received your payment. Please make your payment ASAP or give proper justification for this regard. We hope it will not be needed to write this reminder letter again to you. Waiting for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

Here is Another example of PAYMENT REMINDER LETTER see bleow
Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter is written to you regarding your pending payment to our organization. Your payment was due on [date] but unfortunately we are unable to receive payment on due date. Please send your payment immediately or if you have sent your payment then please give your payment details so that we may check with our accounts department. For any query in this regard feel free to contact me at any time. Hoping for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

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May 16

Termination Letter Sample

Following are some samples of termination letter. Hopefully it will be of great help for you..

SAMPLE TERMINATION LETTER

Dear [ employee name ]:

Four disciplinary notices have been sent to you within the past six months in conjunction with our conversations about your behavior.

Its very much unfortunate that we have noticed  no change in your performance. In the last year you have been late 25 times, absent without excuse on nine occasions, and late on all but one project deadline. It clearly reflects your non seriousness in the your job.

Our Company need employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them dependable service.r.
Thus, we can no longer continue your employment at [ company name ].

This decision is final and effective from today. As per company rules you will be paid two months salary as compensation.

We will provide you our reference whenever you will be in need and all the disciplinary matters will remain confidential to your new employers.

Best wishes for your future and we hope that you will learn from your mistakes and will not repeat it.

Sincerely,

[termination authority name and signature]

TERMINATION LETTER SAMPLE

Date []

[Name of Employee]

[address]

Dear [employee name]

I am very much sorry but I must inform you that your employment at [company name] will be terminated as of [date].

As you know, the Downsizing task force delivered their report to the general manager in late [month + year]. Among the task force recommendation was the elimination of all termporary and contract positions. Since you occupy a temporary position, your position is automatically subject to the task force recommendations.

Please make it clear that in no way does your termination reflect that the company is in any way unhappy with your work performance.

Company rules allow you to be paid two months salary as compensation bute keeping mind your good record, General Manager has increased this amount to almost three months.

Best wishes for your future employment. If you need any reference please feel free to contact any time.

Sincerely,

[authority person name]

[authority designation]

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May 03

Invitation Wording

Invitation wording is a difficult job. Writing proper invitation wording is hard to find and if these are not to the point and in proper protocol then it will have negative effect on your invitation and its likely to be rejected. So use of proper wording is very much essential.

There are so many occasion for whom you can invite people it could be birthday, celebration party, graduation party or any other event or function. Invitation is basically social trend and humans like such kind of activites. If you are inviting someone to your function then you are creating a good image of yours in the eyes of other.

IMPORTANT POINTS TO CONSIDER IN INVITATION WORDING:

  • Remember you need to be very much polite in your wordings
  • Etiquette matter very much in invitation letters and its wording.
  • Your can experiment with different fonts but it is always advisable to use single for proper eye focusing and to avoid confusion.
  • Don’t use too much punctuation in your wording it will look really odd.
  • In invitation letters avoid abbreviation as it is intended for lot of people so many may not understand it.
  • Company’s logo or any other photo or image should be positioned carefully.
  • Wordings should also communicate your honesty and excitement.
  • If the card have to be posted then make sure you are posting it well before date so that it could reach to its destination before time.
  • A hand written note along with your printed invitation letter will have tremendous effect.
  • Don’t use too much difficult language in the wording
  • If you insist on an R.S.V.P to gauge the head count, then use a tear-off for the same or mention a separate contact number for the same.
  • Other things also include thanks mentioning to a few close relatives and also keep a line, if you don not wish the guest to carry a gift.
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May 02

Authorization Letter Sample

Inquiring about Sample authorization letter or free sample authorization letter? To get knowledge about writing authorization letters first you will have to learn the basic tips to write authorization letter of professional quality. Here you will find useful and practical tips along with professional level sample authorization letter. Authorization letter sample includes all the required data for complete letter of authorization. With little bit changes in its content you can customize it to your needs and hence be able to write it. Following is the practical useful tips regarding writing authorization letter.

TIPS FOR WRITING AUTHORIZATION LETTER:

  1. Write the name of receiver in the left top place, along with Full name, Designation and address.
  2. Provide precise but complete information about authorization issue.
  3. Try be clear without any doubts or confusions.
  4. The receiver of the letter should not be worried about the questions like what to do, when to do, for what reason to do and what means to use. Otherwise letter will not serve its purpose.
  5. If you have told the receiver something before writing this letter or is there any previous agreement then don’t forget to mention it in such a way that the receiver could easily identify and remember that particular event.
  6. One more important question is the exact time for the operation and it should be clearly mentioned without any doubts.

Further Information about Authorization Letter:

  1. For the information of authorization letter format see our post Format of Authorization Letter.
  2. For the information of template for authorization letter see our post Authorization Letter Template.
  3. For the information regarding Authorization letter sample see below.

Example of Authorization Letter:

To Whom It May Concern:

This authorizes the bearer,__[ Name of Bearer]__, to obtain on my behalf authenticated copies of my marriage contract with my Wife, __[Name of Wife]__.

Herein enclosed are copies of the obverse and reverse of my driver’s license.

Respectfully yours,

___[ Your Name ]___

and one more example here with business letter format

 Your Name

Your Street Address
City, State, Zip Code

Date (MM/DD/YYY)

Any College
Street Address
City, State, Zip Code

To Whom It May Concern:

I, Curtis Jackson, hereby authorize [College Name] to release to Miss Catherine, [rank], any information in my personal  records, including all academic record and any related data. I give my permission for this information to be used for the following purpose: to confirm and prove my academic record in this college. I do not, however, give permission for any other use or for any re-disclosure of this information.

Full name of Student
Signature of Student
Date of Signature

Above is just an example and you can write so many authorization letters by just editing it. Following is the list of possible topics for authorization letters.

  1. Authorize a study or report
  2. Approve attendance at a conference or seminar
  3. Authorize legal representation
  4. Authorize work to be done
  5. Confirm a transfer, promotion, or relocation assignment
  6. Confirm that you have given authorization to somone
  7. Authorize medical treatment
  8. Delegate new or additional duties
  9. Delegate responsibilities for the period of your absence
  10. Grant permission to use or publish materials
  11. Issue directives concerning reports and paperwork

Hope the information on this page will be helpful to you..

Posted in Office Letters | Tagged , , , , | 2 Comments
Mar 12

Examples of letter of intent

If you are interested in finding examples of letter of intent about various situations then believe me you are at the right spot. Here in this post you will find practical and useful examples of letter of intent. But before moving ahead you should be sure enough that you completely understand the meaning of intent letters. These letters are written to show your interest in any business opportunities , business setups or some internship programs or may be some informative visits. Well actually the scope of intent letters is much greater. Mostly it is written to purchase some business companies or their shares or some part of their organization.

EXAMPLES OF LETTER OF INTENT:

Following is example of letter of intent if you want to purchase another business.

Name (yours)
Street address
City and State

Date (MM/DD/YYYY)

Dear [present owner who has authority to sale]:

We have detailed discussion with our business partners and board of directors and in the meeting it is decided that we are intending to purchase your business . We are willing to pay your requested purchase price of $(write the price), and it should include all the basic equipment required for normal running of  the business.

We are waiting for your response and if it is positive then we will discuss the meeting time and date and in that meeting all legal formalities will be covered. If you have any query in this matter feel free to contact me directly and we can discuss and solve.

Sincerely,

[Authorized Signature]
Typed name

Your contact Number

Following is example of letter of intent if you want some program in the university, Read below for details..

Sample Letter of Intent

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

We wish to express our intent to start an OSA Student Chapter at the University of ___________. The purpose of our chapter is describe as follows in our “mission statement.”

First and foremost, the chapter shall enhance the quality of optics student life through the promotion of student community, student education and industrial contact.

Second, the chapter shall promote optics within the university through undergraduate awareness, optics representation in student government and promotion of interdepartmental collaboration.

Third, the chapter shall act to bring the university and industry together through education (i.e. seminars) and collaboration.

Finally, the chapter shall participate in community outreach in the form of Youth Science education, community education (i.e. university tours or lectures) and shall promote the optics programs at _________ to the optics community at large.

We hope that this letter of intent reflects some of the objectives of the Optical Society of America and that it will be a strong basis for our new Student Chapter at the University of _____________.

Yours sincerely, / faithfully

Name

Signature

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Mar 07

Sample letter asking for donations

Are you looking for letter asking for donations? Don’t worry you are at the right place. If you are about to ask someone for donation and you are not finding way to write it then probably you have come to the right position on the internet. Writing such kind of letter is little different because of its different nature. You have to be submissive in this request and also you have to take care certain important steps which are essential for success.

You can ask for donation for particular event or function or it could be for some charity work or social awareness event. Well whatever is the reason if donors are not request in proper way then the chances of success (getting donations) dare immensely reduced. By giving donation, Donors are actually trusting you guys and by presenting bad image of yours in your poor letter you are stopping him/her from donating. So I hope you are crystal clear now about the importance of letter asking for donations. By practical experience I have been able to formulate following useful tips regarding writing letter asking for donations and it will be followed by sample letter asking for donation.

IMPORTANT TIPS:

  • Be sure to complete all the formalities correctly, it includes correct name of the donor, rank or position , address, proper salutation details about you.
  • After you enter in the body of letter explain in detail the event or function for which you are asking for donation.
  • Tell specifically all the positive aspects of this function/event and try to be little bit generous in your appraisal.
  • If there is some charity work or social awareness program then mention it. Now-a-days people are appraising more and more such kind of activities.
  • Tell the donor about why donating such a event/function is important.
  • write about the promotions and marketing of the event to the donors.
  • Also mention that on the stage how you will appreciate the donors, it could be by naming the donors at stage or by advertising their company or brand in the function.
  • Remember doesn’t matter how much good person a donor is, he/she wants to be acknowledged. So don’t forget to do that.
  • Write about your position in the management of the event/function and also your feasibility report for the event.
  • Try to assure the donor that this function is going to be hit or successful in every way. They should be sure enough that are not donating to poor managed or unsuccessful function.
  • Checking for spelling or Grammar mistakes.

Now here is a sample letter asking for donations.

Sample Letter Asking for Donations

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

Did you know that in Genovia:

33% of kids ever get to see the inside of a high school classroom. 56% of kids will die from starvation or easily curable diseases before the see adulthood 2% of the population is literate

When I’m asked why we should care about what happens in Genovia, I think about Sophie. When Sophie first came to our school she couldn’t read. As the eldest sister, she was in charge of caring for her siblings while her parents went out and worked. Her future looked bleak: without an education, she was destined to live a life on the streets. Because of our Mobile school for Genovian children, we were able to provide comprehensive care for Sophie’s whole family. Sophie got to attend school, while her younger siblings were also cared fore.

Sophie is in medical school now. Her goal? To become a doctor and come back to work with Genovian children to provide much needed health care. Investing in Sophie’s life, was like multiplying the investment and investing in all the children of Genovia.

This year, we have the ambitious goal of opening more Mobile Classrooms. Won’t you consider helping us give the children of Genovia a brighter future? After all, investing in one child, is investing in an entire community.

Yours sincerely, / faithfully

Name

Signature

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