Appreciation letter sample or sample appreciation letter is very much important in professional writings. Appreciation letter is written to appreciate the performance of your employee . Letter of Appreciation are really important as it enhances the quality of performance of your employee if it is written in appropriate circumstances. Other an appreciation letter in inappropriate circumstance may deteriorate the performance of your employee. If you are interested in “how to write an appreciation letter” You do not need to be worried about anything. Here you will find all necessary information in this matter. Some sample appreciation letters are also given below that will help you in customizing your own appreciation letter according to your own requirements. Following are the important useful and practical tips to write an appreciation letter;
First of all mention the concise details of whatever happened for which you want to appreciate your concerned person.
To appreciate him/ her personally, you need to write appreciation letter in hand writing. If you want to do so formally, you can type it.
Always remember to write it under your business letter head.
Address your appreciation letter to some specific person or persons.
Mention your appreciation clearly without any doubt in the mind of receiver.
After appreciation don’t forget to include some suggestions as well to further improve your employee’s performance in future to be perfect.
Be sincere and it should be evident from you writings.
Avoid thanking the person in advance.
Pay your warm regards to the concerned person at the end.
Write your name, address, postal code, phone number in the start.
Mention the date on which letter will be submitted to concerned person.
Address the letter to the recipient by writing “Dear Sir / Madam”
Purpose of the letter should be mentioned clearly.
Requirements of all Seven C’s of business communication should be considered when writing a letter of appreciation.Conciseness Beauty of writing is hidden in conciseness. The letter should be stated in as few words as possible but it should communicate the whole message as well. Conciseness does not mean that in trying to write a short letter, you forget to include theme of the message. Clarity Your letter should be written in simple and easy language that can be understood by a normal person having no specialized background. Technical jargon should not be used in a business letter. Completeness Your letter should be complete enough to provide all necessary information to the recipient to take action. Make sure you have included the answers of all W’s in your letter i.e. Who, What, Why, Whom and How. Concreteness All the facts and figures should be included in the letter. For example it is better to say that “oil prices are increased by 15% in last one year”, rather than saying “oil prices increased rapidly last year.” Courteousness In business communication, you cannot give away courteousness. So you need to be courteous and polite in your approach irrespective of the fact that your recipient is your customer or your service provider, your employer or your employee. But politeness odes not mean you accept every thing of the other person. You should be firm on your points. Consideration Consideration means considering recipient of letter in a letter. You need to focus on “You” approach. It is better to write “you will be pleased to know that” rather than writing “we are pleased to inform you that”. Correctness All the information provided in your letter should be correct. There is no margin of mistake in business. Mistake means you are loosing some monetary value. It also gives a bad impact if you say something wrong. Wrongly adding something in your letter has a negative impact on your goodwill as well.
At the end mention your name.
Make the ending strong
Type your letter and print it on quality paper, but also include a handwritten signature.
Proofread your letter at least once and preferably thrice.
Try to spell everything correctly.
Grammatical mistakes should be taken care well.
Break down any contractions (e.g. “I’ve” to “I have”).
Avoid colloquial writing. You should portray your image as professional, objective, and educated.
Check the punctuation use carefully.
Here is Sample Appreciation Letter
Sample Appreciation Letter
Dear (Name), Your enthusiasm and your ability to motivate your employees has resulted in a significant increase in productivity and profitability. ABC, Inc. appreciates your efforts and the assistance you give to your co-workers. If we had an award to give, you would be the key contender. Please accept my sincerest gratitude for the superior job you are doing in our service department.