Normally response letters are short and without any details. Main purpose of writing this letter is to inform the reception of the letter and your decision or answer to the query.

Here is a response letter sample for your consideration.

Dear (Customer Name),

Thanks very much for reporting your dissatisfaction with our product. We have noted down your problems and reasons for dis-satisfaction will surely provide  you the best solution available to resolve your issue as soon as possible.

We will be in contact with you in the coming days to make our best attempt in re-establishing your confidence in our company. We will further evaluate how we can prevent this problem from occurring again in the future.

Please accept our sincerest apology for any trouble or inconvenience we have caused you. Once again, we appreciate your feedback as it will assist us in becoming better at what we do. As with any business like ours, the greatest advertising we can have is word of mouth from a satisfied customer. It’s our goal to retain you as a satisfied customer and we hope to serve you again in the future.

Yours sincerely,

XYZ

Common mistakes done in writing salary request letter is that people become very rude in their writings and get too much angry for this little trouble. Avoid it and take it light. Problems like this happens in the companies so try to be as polite as possible in your communication.

Here is  a sample salary request letter.

[Company Name, Date and Address]

Dear Sir,

As you probably know I am  working as [rank] in this organization. Sir I regret to inform you that I have been unable to receive my salary for this month. Its really unfortunate and I am bringing it to your notice hoping you will personally look into matter for the permanent solution of this problem.

Hope I will not need to write a reminder letter for this request.

Thanks in anticipation.

Your faithfully

[YOUR NAME]

Here are sample promotion request letters.

Notary Statement becomes exceptionally important when you are to legalize some document for any legal procedure.

Here is for your reference a sample general format for notary statement but remember you can modify it according to your own requirement or to include some special customization.

[ name of state ]
[ name of country ]

On this day, personally appeared before me
((___________write name here_________)),
to me known to be the person described in and who executed the within and foregoing instrument, and acknowledged that he/she signed the same as his/her voluntary act and deed, for the uses and purposes therein mentioned.

_______________________________
(Notary Public)

My Commission Expires: ____________________

Now the next step should be how to write verification letter, what should be the proper format for it and what kind of wording should be used for it? For the answers of all the questions you should see following professional and practical examples of verification letters.

[Company Name and Address]

[Date]

Dear Sir,

This is to verify that our organization (name) employed (employee name) from this date to that date on contract basis. He/She was associated with accounts department and fulfilled his/her duties in time efficiently and effectively. Further details may be furnished to you on your demand.

Sincerely,

(signature here)
[Name and Designation + address]

—————————————-

Examples of Payment Reminder:

Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter intends to inform you that  payment of  $—  is overdue. Due date for this payment was {date} and we have not still received your payment. Please make your payment ASAP or give proper justification for this regard.

We hope it will not be needed to write this reminder letter again to you.

Waiting for your prompt reply.

Best Regards,

Your Name

[details and address]

——————————————

Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter is written to you regarding your pending payment to our organization. Your payment was due on [date] but unfortunately we are unable to receive payment on due date. Please send your payment immediately or if you have sent your payment then please give your payment details so that we may check with our accounts department.

For any query in this regard feel free to contact me at any time.

Hoping for your prompt reply.

Best Regards,

[Your Name]

[details and address]

SAMPLE TERMINATION LETTER

Dear [ employee name ]:

Four disciplinary notices have been sent to you within the past six months in conjunction with our conversations about your behavior. Its very much unfortunate that we have noticed  no change in your performance. In the last year you have been late 25 times, absent without excuse on nine occasions, and late on all but one project deadline. It clearly reflects your non seriousness in the your job.

Our Company need employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them dependable service.r. Thus, we can no longer continue your employment at [ company name ].

This decision is final and effective from today. As per company rules you will be paid two months salary as compensation.

We will provide you our reference whenever you will be in need and all the disciplinary matters will remain confidential to your new employers.

Best wishes for your future and we hope that you will learn from your mistakes and will not repeat it.

Sincerely,

[termination authority name and signature]

TERMINATION LETTER SAMPLE

Date []

[Name of Employee]

[address]

Dear [employee name]

I am very much sorry but I must inform you that your employment at [company name] will be terminated as of [date].

As you know, the Downsizing task force delivered their report to the general manager in late [month + year]. Among the task force recommendation was the elimination of all termporary and contract positions. Since you occupy a temporary position, your position is automatically subject to the task force recommendations.

Please make it clear that in no way does your termination reflect that the company is in any way unhappy with your work performance.

Company rules allow you to be paid two months salary as compensation bute keeping mind your good record, General Manager has increased this amount to almost three months.

Best wishes for your future employment. If you need any reference please feel free to contact any time.

Sincerely,

[authority person name]

[authority designation]

For further help please visit sample termination letter

]]> http://www.bestsampleletter.com/termination-letter-sample.html/feed http://www.bestsampleletter.com/invitation-wording.html http://www.bestsampleletter.com/invitation-wording.html#comments Mon, 03 May 2010 18:19:27 +0000 admin http://www.bestsampleletter.com/?p=179 Invitation wording is a difficult job. Writing proper invitation wording is hard to find and if these are not to the point and in proper protocol then it will have negative effect on your invitation and its likely to be rejected. So use of proper wording is very much essential.

There are so many occasion for whom you can invite people it could be birthday, celebration party, graduation party or any other event or function. Invitation is basically social trend and humans like such kind of activites. If you are inviting someone to your function then you are creating a good image of yours in the eyes of other.

IMPORTANT POINTS TO CONSIDER IN INVITATION WORDING:

• Remember you need to be very much polite in your wordings
• Etiquette matter very much in invitation letters and its wording.
• Your can experiment with different fonts but it is always advisable to use single for proper eye focusing and to avoid confusion.
• Don’t use too much punctuation in your wording it will look really odd.
• In invitation letters avoid abbreviation as it is intended for lot of people so many may not understand it.
• Company’s logo or any other photo or image should be positioned carefully.
• Wordings should also communicate your honesty and excitement.
• If the card have to be posted then make sure you are posting it well before date so that it could reach to its destination before time.
• A hand written note along with your printed invitation letter will have tremendous effect.
• Don’t use too much difficult language in the wording
• If you insist on an R.S.V.P to gauge the head count, then use a tear-off for the same or mention a separate contact number for the same.
• Other things also include thanks mentioning to a few close relatives and also keep a line, if you don not wish the guest to carry a gift.

For further help in writing invitation letters please visit

invitation sample

TIPS FOR WRITING AUTHORIZATION LETTER:

• Write the name of receiver in the left top place, along with Full name, Designation and address.
• Provide precise but complete information about authorization issue.
• Try be clear without any doubts or confusions.
• The receiver of the letter should not be worried about the questions like what to do, when to do, for what reason to do and what means to use. Otherwise letter will not serve its purpose.
• If you have told the receiver something before writing this letter or is there any previous agreement then don’t forget to mention it in such a way that the receiver could easily identify and remember that particular event.
• One more important question is the exact time for the operation and it should be clearly mentioned without any doubts.

Format for Authorization Letter:

Authorization letter format can vary greatly depending on the situation, issues involved and complexity of the circumstances. You may authorize your spouse for collecting the credit card on your behalf which will not be more than two sentences. But transfer of a property or adaptation and issues involving commercial transaction needs the authorization letter in the exact format asked by the Government department and law enforcing authorities. Some formats are user friendly in which you can simply submit your personal details and details specific to your case, like value of the transaction or name of the person involved in the deed.

Example of Authorization Letter:

To Whom It May Concern:

This authorizes the bearer,__[ Name of Bearer]__, to obtain on my behalf authenticated copies of my marriage contract with my Wife, __[Name of Wife]__.

Herein enclosed are copies of the obverse and reverse of my driver’s license.

Respectfully yours,

___[ Your Name ]___

Above is just an example and you can write so many authorization letters by just editing it. Following is the list of possible topics for authorization letters.

• Authorize a study or report
• Approve attendance at a conference or seminar
• Authorize legal representation
• Authorize work to be done
• Confirm a transfer, promotion, or relocation assignment
• Confirm that you have given authorization to somone
• Authorize medical treatment
• Delegate new or additional duties
• Delegate responsibilities for the period of your absence
• Grant permission to use or publish materials
• Issue directives concerning reports and paperwork
  

For further help

authorization letter sample

But before moving ahead you should be sure enough that you completely understand the meaning of intent letters. These letters are written to show your interest in any business opportunities , business setups or some internship programs or may be some informative visits. Well actually the scope of intent letters is much greater. Mostly it is written to purchase some business companies or their shares or some part of their organization.

EXAMPLES OF LETTER OF INTENT:

Following is example of letter of intent if you want to purchase another business.

Name (yours)
Street address
City and State

Date (MM/DD/YYYY)

Dear [present owner who has authority to sale]:

We have detailed discussion with our business partners and board of directors and in the meeting it is decided that we are intending to purchase your business . We are willing to pay your requested purchase price of $(write the price), and it should include all the basic equipment required for normal running of  the business.

We are waiting for your response and if it is positive then we will discuss the meeting time and date and in that meeting all legal formalities will be covered. If you have any query in this matter feel free to contact me directly and we can discuss and solve.

Sincerely,

[Authorized Signature]
Typed name

Your contact Number

Following is example of letter of intent if you want some program in the university, Read below for details..

Sample Letter of Intent

Date:

Dear Sir/ Madam,

We wish to express our intent to start an OSA Student Chapter at the University of ___________. The purpose of our chapter is describe as follows in our “mission statement.”

First and foremost, the chapter shall enhance the quality of optics student life through the promotion of student community, student education and industrial contact.

Second, the chapter shall promote optics within the university through undergraduate awareness, optics representation in student government and promotion of interdepartmental collaboration.

Third, the chapter shall act to bring the university and industry together through education (i.e. seminars) and collaboration.

Finally, the chapter shall participate in community outreach in the form of Youth Science education, community education (i.e. university tours or lectures) and shall promote the optics programs at _________ to the optics community at large.

We hope that this letter of intent reflects some of the objectives of the Optical Society of America and that it will be a strong basis for our new Student Chapter at the University of _____________.

Yours sincerely, / faithfully

Name

Signature

For further help please visit

examples of letter of intent