Category Archives: Office Letters

May 04

Authorization Letter Template

Authorization letter template is designed to provide accurate format of authorization letter to writer.This letter template minimizes the possibilities of errors and omissions while tailoring authorization letter and also escapes you from legal matters. Authorization letter template lets you understand exact format of authorization letter. Here I am providing you with authorization letter template which elucidates you with proper examples. This template is designed by considering above mentioned format of authorization letter.

Authorization Letter Template

_____________________ (Your Name)

_____________________ (Your Address)
_____________________ (Your Address)
_____________________ (City, State, Zip Code)

_____________________ (Date: 27th April 2011)

_____________________ (Name of the Person)
_____________________ (Address of the Person)
_____________________ (Address of the Person)
_____________________ (City, State, Zip Code)

To Whomsoever It May Concern,

I, the undersigned, have recently bought a land at___________________ (Address of Land),(Name of Country). This land was bought under an agreement with___________________ (Write Company Name). I have now been transferred to _____________________ (Name of Country) by the organization ______________________ (Write Name of Organization) I work for and therefore I need to change the billing address for my new house to my new address in _____________________ (Write Name of Country).
Unfortunately, due to the urgency I had no time to do so because it was necessary for me to move to _________________ (Name of the Country) as soon as possible, I was unable to personally come and change my billing address. In my absence, I authorize my brother ___________________ (Write Name of Brother), the bearer of this letter, to act in all the matters regarding the land that I own in __________________ (Write name of country in which you purchased land), including the change in my billing address.

With this letter I have attached photocopies of my agreement with your company and identity proofs proving my relationship with the bearer of this letter.

If you have any questions regarding the matters mentioned in this letter or any other matter regarding the land, you can contact me at ______________________________ (Email Address) or call me at _________________________ (Telephone Number).

Thanking you in anticipation,

Yours sincerely

(Your Name)
(Signature)
 

Tips to Use Authorization Letter Template

Above given authorization letter template is designed in accurate format to fulfill legal requirements of authorization letter. You can modify authorization letter template easily according to your needs such as:

  • If you are taking its print out on company’s letter head then remove this section other wise replace it with your name and address
    • _____________________ (Your Name)
    • _____________________ (Your Address)
    • _____________________ (Your Address)
    • _____________________ (City, State, Zip Code)
  • You can change complete body of letter according to your authorization subject or in case if you are writing authorization letter for similar purpose then replace highlighted text.
  • After modification remove whole text in brackets or color.
  • Sign authorization letter after taking print out for authentication.

For further information about authorization letters see our posts

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May 04

Format of Authorization Letter

Here is the information regarding format for authorization letter.Like other letters authorization letter also follows specific format such as:

Opening of Letter

You need to provide complete introduction of you and recipient such as name, address etc. Usually authorization letter is printed on letterhead of the company in this case you have no need to provide your introduction.

Body of the Letter

The body of authorization letter should contain three paragraphs such as:

The first paragraph contains the reason for which you are writing this letter. In this part you will explain reason to addressee that why are you authorized someone for specific task. This is particularly vital information to be incorporated in an authorization letter.
The second paragraph will provide confirmation to the addressee that the authorization letter has been written by you and it is not a counterfeit attempt. Try to make this information foolproof evidence to verify the authenticity of authorization letter.

The third paragraph should be the concluding paragraph in this paragraph you can provide contact details to addressees and solicit them to contact you in case of any mystification or to authenticate the claim made by the bearer of the letter.

For further help regarding authorization letter see out posts

Hope the information on this page will be helpful to you..

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Mar 14

Employee Performance Letter

If you want to write an employee performance letter then you are at the right place. Here you will find information regarding writing a quality employee performance letter. You will need professional and practical tips in this regard. So don’t worry we will provide you everything you need regarding employee performance letter Here are some useful and experience based tips for writing employee performance letter:

  • Try to be as formal as possible in this letter.
  • If you are appraising your employ then don’t use emotions in it. Also don’t over emphasize it. Write to the point about employee’s performance.
  • If you are not appraising employee or in fact about to warn employee then also tell about the aftermaths of his/her action. Write about how he/she could face problems in the future if not corrected duties.
  • If the employee’s performance is average then encourage him/her to do more.
  • If the employee’s performance is below average then try to compare his performance with someone doing very good. In that way employee may get target for success.
  • Don’t write like you are talking him in general. In fact it should be very much personal targeted and hence should include information which is very much specific.
  • Don’t ever predict the future of the employee. Remember he/she is not bound to work for the all time in your organization.
  • If its appraisal letter then if you like you can announce performance bonus for encouragement.
  • If employee’s performance is not up to the mark then try hard to write about possible reasons for his/her slackness in the work. If you like you can call the employee for a meeting in this regard.

Now I think its the time for you to see some sample employee performance letters to get an idea how it should be. Don’t forget that these sample letters are for your reference and guidance purposes only. If you are using these examples then customize it according to your particular requirements before using it.

To,
Dear ——-

It gives us pleasure to inform you that you are slected as “The Best employee of the month” and hope you’ll continue to put your efforts to the company in future. We give this reward by evaluating the skills at every aspect, ie. technical,planning,QA,client satisfaction,communication etc. and hope this will put you in pleasure too..
thank you,

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Dec 01

Leave Letter Writing Tips

Leave letter is very much frequently used in our daily professional life. Everybody tries to be punctual and regular in his/her daily life but sometimes we have to take leave for some reasons which we cannot deny. So in that case we come to the need of  writing a leave letter. Most of us are not familiar with writing letters of professional quality and also most people find it difficult to write leave letter as its very sensitive issue. So here for your reference and guidance profession writing tips are provided in this regard. We hope that our reading these tips about writing leave letter you will be able to write leave letter of professional quality.

  • Try to write leave letter well before your leaves so that your employer could manage your replacement.
  • Don’t try to hide reason for your leave, If you will not mention the reason for your leave then there are very strong chances that your leave application will be rejected.
  • Try to be concise and to the point.
  • Don’t give too much details of your reason so that it may sound like you are creating place for over sympathy.
  • If you have some chances of taking  more leaves than mentioned in the leave application letter then discuss it too.
  • Try to as polite as possible in your writings.
  • Don’t forget to write “thanks in anticipation” or “I will be highly obliged” kind of sentences in your leave letter.
  • Never ever try to threaten the employer if he does not allow you leaves.

These are some of the reasons which might help you in your leave letter writing. However there so many more tips and reasons which you can find observing your particular situation and conditions.

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Dec 01

Leave Application Letter

Leave application letter is very much important in our professional life as we need it on many occasions. Leave application is written to inform your employer about your absence from work due to some reason. It is not appreciated in the professional life if you take leaves without prior notice to your employer. Employers should be informed about you absence so that he can manage your replacement as long as you are not back to your work. So never forget to write a leave application letter before taking any leaves from your work.

Here is a sample leave application letter for your reference and guidance.

December 01, 20–

Mr. Curtis Jackson

Marketing Head

Star Marketing Inc.

Los Angeles, CA

SUBJECT: Leave Application

Dear Sir,

I am  writing this letter to inform and to get permission for the leaves which I will have to take in the following days. My younger brother is going to be married on the 14th of this month. As our parents have died many years before so all responsibility falls to my hands in this regard.
I have to manage event and also want to join my brother on the best time of his life. So therefore I need leaves starting from 12th to 16th of this month so that I may be able to perform my elder brother duties in this event.

I shall be highly obliged for your act of kindness.

Thanks in anticipation.

Your sincerely,

Charlie Anderson

Assit. Planner

Star Marketing Inc.

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Sep 27

Complaint Response Letter

Here is a sample complaint response letter furnished with practical useful tips. Writing complaint response letter without basic education will not solve the problem. So if you want to intelligently respond to your customer complaints then the text on this page will be extremely helpful to you.

COMPLAINT RESPONSE LETTER TIPS:

  • First of all try to respond to customer as soon as possible. A quick response will effectively decrease the anger of the complainer.
  • Don’t make impossible claims in your response letter to just please the customer. In the long run it will be harmful to you.
    The customer may lose trust in you.
  • Concentrate only on the problem of complainer and not anything else.
  • You must acknowledge customer for sparing time to write to your complaint letter.
  • Even if you think you have successfully neutralized the customer complaint don’t forget to ask about any other problem customer has in his/her mind regarding your service.
  • Try to be as illustrative as possible. Don’t try to be very much concise in suck kind of letters.

Here is a sample complaint response letter for your reference.

Dear _____________,

Thank you for taking time to contact [company name] to explain the issues that have occurred recently. We regret any inconvenience you have experienced, and we assure you that we are anxious to retain you as a satisfied customer.

Our Customer Satisfaction Team is reviewing the information you sent us and conducting a full investigation in order to resolve this matter fairly.

If you need further assistance, you may contact us at [phone, e-mail address, and physical address].

At the conclusion of our investigation, we will contact you about our findings. Thank you for giving us the opportunity to assist you.

Sincerely,

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Aug 28

Promotion Request Letters

You have accomplished so many tasks and targets in you organization and still your authorities are not awarding you promotion then you must ask for it and for this reason you need to write promotion request letter.

Here are sample promotion request letters.

PROMOTION REQUEST LETTER

[Date with your name and complete address]

(dont want to waste time for writing these basic things)
Dear [NAME],

I would like to inform you that I am very happy to work and contribute to [organization name].

Allow me to mention an opportunity I see for greater profits.

Sir you will agree that in the short period of time which I have spent with your organization my performance is exceptional. I have been successful in fulfilling you expectations and I am really confident that in the future this will continue in my career. I am very much thankful to you that at every step of my learning your kind guidance and encouraging appraisal were always there fro my support.

Now sir I would like to inform you that I think I can help organization more and increase the profit of our sales if given the opportunity to work at manager level. Sir I have lots of ideas to increase profit and have lot of information concerning new target markets but I am unable to work as I lack authorities. That’s why I think if given responsibilities I will be able to make miracles in your organization.

I understand that you are a very busy person.  I will thus be delighted to meet with you at any time you please to discuss my request.

Cordially,

[YOUR NAME]

Hope you liked this promotion request letter. It is written keeping in view of all sorts of people. Promotion is something which brings happiness in life of nearly every employee so its our deepest desire to help promotion requesting people.

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May 30

Payment Reminder

Reminding about payment to the customer is very much needed in your business communication. So get help in this regard and after reading this post you will be able to write payment reminder letter of professional quality. Here I would like to add a point that payment reminder should be sent immediately after the supposed payment reception date. Any laziness in this regard will be harmful for you. Furthermore, before writing payment reminder letter you should be exactly clear about why you were supposed to get this payment.  So that when you write this letter also include information about invoice no or whatever proof for the payment. Lets get to see some professional examples so that you may get the concept of writing payment reminder letter.

Examples of Payment Reminder:

Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter intends to inform you that  payment of  $—  is overdue. Due date for this payment was {date} and we have not still received your payment. Please make your payment ASAP or give proper justification for this regard. We hope it will not be needed to write this reminder letter again to you. Waiting for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

Here is Another example of PAYMENT REMINDER LETTER see bleow
Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter is written to you regarding your pending payment to our organization. Your payment was due on [date] but unfortunately we are unable to receive payment on due date. Please send your payment immediately or if you have sent your payment then please give your payment details so that we may check with our accounts department. For any query in this regard feel free to contact me at any time. Hoping for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

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May 16

Termination Letter Sample

Following are some samples of termination letter. Hopefully it will be of great help for you..

SAMPLE TERMINATION LETTER

Dear [ employee name ]:

Four disciplinary notices have been sent to you within the past six months in conjunction with our conversations about your behavior.

Its very much unfortunate that we have noticed  no change in your performance. In the last year you have been late 25 times, absent without excuse on nine occasions, and late on all but one project deadline. It clearly reflects your non seriousness in the your job.

Our Company need employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them dependable service.r.
Thus, we can no longer continue your employment at [ company name ].

This decision is final and effective from today. As per company rules you will be paid two months salary as compensation.

We will provide you our reference whenever you will be in need and all the disciplinary matters will remain confidential to your new employers.

Best wishes for your future and we hope that you will learn from your mistakes and will not repeat it.

Sincerely,

[termination authority name and signature]

TERMINATION LETTER SAMPLE

Date []

[Name of Employee]

[address]

Dear [employee name]

I am very much sorry but I must inform you that your employment at [company name] will be terminated as of [date].

As you know, the Downsizing task force delivered their report to the general manager in late [month + year]. Among the task force recommendation was the elimination of all termporary and contract positions. Since you occupy a temporary position, your position is automatically subject to the task force recommendations.

Please make it clear that in no way does your termination reflect that the company is in any way unhappy with your work performance.

Company rules allow you to be paid two months salary as compensation bute keeping mind your good record, General Manager has increased this amount to almost three months.

Best wishes for your future employment. If you need any reference please feel free to contact any time.

Sincerely,

[authority person name]

[authority designation]

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May 02

Authorization Letter Sample

Inquiring about Sample authorization letter or free sample authorization letter? To get knowledge about writing authorization letters first you will have to learn the basic tips to write authorization letter of professional quality. Here you will find useful and practical tips along with professional level sample authorization letter. Authorization letter sample includes all the required data for complete letter of authorization. With little bit changes in its content you can customize it to your needs and hence be able to write it. Following is the practical useful tips regarding writing authorization letter.

TIPS FOR WRITING AUTHORIZATION LETTER:

  1. Write the name of receiver in the left top place, along with Full name, Designation and address.
  2. Provide precise but complete information about authorization issue.
  3. Try be clear without any doubts or confusions.
  4. The receiver of the letter should not be worried about the questions like what to do, when to do, for what reason to do and what means to use. Otherwise letter will not serve its purpose.
  5. If you have told the receiver something before writing this letter or is there any previous agreement then don’t forget to mention it in such a way that the receiver could easily identify and remember that particular event.
  6. One more important question is the exact time for the operation and it should be clearly mentioned without any doubts.

Further Information about Authorization Letter:

  1. For the information of authorization letter format see our post Format of Authorization Letter.
  2. For the information of template for authorization letter see our post Authorization Letter Template.
  3. For the information regarding Authorization letter sample see below.

Example of Authorization Letter:

To Whom It May Concern:

This authorizes the bearer,__[ Name of Bearer]__, to obtain on my behalf authenticated copies of my marriage contract with my Wife, __[Name of Wife]__.

Herein enclosed are copies of the obverse and reverse of my driver’s license.

Respectfully yours,

___[ Your Name ]___

and one more example here with business letter format

 Your Name

Your Street Address
City, State, Zip Code

Date (MM/DD/YYY)

Any College
Street Address
City, State, Zip Code

To Whom It May Concern:

I, Curtis Jackson, hereby authorize [College Name] to release to Miss Catherine, [rank], any information in my personal  records, including all academic record and any related data. I give my permission for this information to be used for the following purpose: to confirm and prove my academic record in this college. I do not, however, give permission for any other use or for any re-disclosure of this information.

Full name of Student
Signature of Student
Date of Signature

Above is just an example and you can write so many authorization letters by just editing it. Following is the list of possible topics for authorization letters.

  1. Authorize a study or report
  2. Approve attendance at a conference or seminar
  3. Authorize legal representation
  4. Authorize work to be done
  5. Confirm a transfer, promotion, or relocation assignment
  6. Confirm that you have given authorization to somone
  7. Authorize medical treatment
  8. Delegate new or additional duties
  9. Delegate responsibilities for the period of your absence
  10. Grant permission to use or publish materials
  11. Issue directives concerning reports and paperwork

Hope the information on this page will be helpful to you..

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