Category Archives: Business Letters

Jan 08

Justification letter

Justification as the name signifies is the process of justifying some position or activity. Justifying means to interpret its importance and need. Justification letter is written in business communication to indicate and to prove importance of some business venture. It could be extension of some ongoing contract or it could be investment activity of any kind. Well what you might be interested in this post is how to write a justification letter. There are some simple tips that might be taken care in order to write a quality letter of Justification. Here you will find some important and useful practical tips in this regard.

  • Justification letter is written to the concerned authorities to whom you want to justify business actions.
  • Don’t interpret facts in stupid ways and don’t try to hide original facts.
  • Try to be as honest as possible
  • Being honest doesn’t mean that you emphasize on your weak points more that your positive points.
  • In brief way explain all the positive benefits of your activity especial social benefits if any exist.

DATE OF LETTER

Name

Designation

Address


Letter of Justification for …….

Dear Mr/Mrs …….:

Please consider this justification for the Department of (department name)(contractor name). ..

Write about the services and its importance to prove its justification


If you still have any doubt and require further help please feel free to call (your phone number).

Sincerely,

NAME
RANK

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Jan 07

Sample letter asking for donations

Are you looking for letter asking for donations? Don’t worry you are at the right place. If you are about to ask someone for donation and you are not finding way to write it then probably you have come to the right position on the internet. Writing such kind of letter is little different because of its different nature. You have to be submissive in this request and also you have to take care certain important steps which are essential for success.

You can ask for donation for particular event or function or it could be for some charity work or social awareness event. Well whatever is the reason if donors are not request in proper way then the chances of success (getting donations) dare immensely reduced. By giving donation, Donors are actually trusting you guys and by presenting bad image of yours in your poor letter you are stopping him/her from donating. So I hope you are crystal clear now about the importance of letter asking for donations. By practical experience I have been able to formulate following useful tips regarding writing letter asking for donations and it will be followed by sample letter asking for donation.

IMPORTANT TIPS:

  • Be sure to complete all the formalities correctly, it includes correct name of the donor, rank or position , address, proper salutation details about you.
  • After you enter in the body of letter explain in detail the event or function for which you are asking for donation.
  • Tell specifically all the positive aspects of this function/event and try to be little bit generous in your appraisal.
  • If there is some charity work or social awareness program then mention it. Now-a-days people are appraising more and more such kind of activities.
  • Tell the donor about why donating such a event/function is important.
  • write about the promotions and marketing of the event to the donors.
  • Also mention that on the stage how you will appreciate the donors, it could be by naming the donors at stage or by advertising their company or brand in the function.
  • Remember doesn’t matter how much good person a donor is, he/she wants to be acknowledged. So don’t forget to do that.
  • Write about your position in the management of the event/function and also your feasibility report for the event.
  • Try to assure the donor that this function is going to be hit or successful in every way. They should be sure enough that are not donating to poor managed or unsuccessful function.
  • Checking for spelling or Grammar mistakes.

Now here is a sample letter asking for donations.

Sample Letter Asking for Donations

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

Did you know that in Genovia:

33% of kids ever get to see the inside of a high school classroom. 56% of kids will die from starvation or easily curable diseases before the see adulthood 2% of the population is literate

When I’m asked why we should care about what happens in Genovia, I think about Sophie. When Sophie first came to our school she couldn’t read. As the eldest sister, she was in charge of caring for her siblings while her parents went out and worked. Her future looked bleak: without an education, she was destined to live a life on the streets. Because of our Mobile school for Genovian children, we were able to provide comprehensive care for Sophie’s whole family. Sophie got to attend school, while her younger siblings were also cared fore.

Sophie is in medical school now. Her goal? To become a doctor and come back to work with Genovian children to provide much needed health care. Investing in Sophie’s life, was like multiplying the investment and investing in all the children of Genovia.

This year, we have the ambitious goal of opening more Mobile Classrooms. Won’t you consider helping us give the children of Genovia a brighter future? After all, investing in one child, is investing in an entire community.

Yours sincerely, / faithfully

Name

Signature

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Jan 07

Examples of letter of intent

If you are interested in finding examples of letter of intent about various situations then believe me you are at the right spot. Here in this post you will find practical and useful examples of letter of intent. But before moving ahead you should be sure enough that you completely understand the meaning of intent letters. These letters are written to show your interest in any business opportunities , business setups or some internship programs or may be some informative visits. Well actually the scope of intent letters is much greater. Mostly it is written to purchase some business companies or their shares or some part of their organization.

EXAMPLES OF LETTER OF INTENT:

Following is example of letter of intent if you want to purchase another business.

Name (yours)
Street address
City and State

Date (MM/DD/YYYY)

Dear [present owner who has authority to sale]:

We have detailed discussion with our business partners and board of directors and in the meeting it is decided that we are intending to purchase your business . We are willing to pay your requested purchase price of $(write the price), and it should include all the basic equipment required for normal running of  the business.

We are waiting for your response and if it is positive then we will discuss the meeting time and date and in that meeting all legal formalities will be covered. If you have any query in this matter feel free to contact me directly and we can discuss and solve.

Sincerely,

[Authorized Signature]
Typed name

Your contact Number

Following is example of letter of intent if you want some program in the university, Read below for details..

Sample Letter of Intent

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

We wish to express our intent to start an OSA Student Chapter at the University of ___________. The purpose of our chapter is describe as follows in our “mission statement.”

First and foremost, the chapter shall enhance the quality of optics student life through the promotion of student community, student education and industrial contact.

Second, the chapter shall promote optics within the university through undergraduate awareness, optics representation in student government and promotion of interdepartmental collaboration.

Third, the chapter shall act to bring the university and industry together through education (i.e. seminars) and collaboration.

Finally, the chapter shall participate in community outreach in the form of Youth Science education, community education (i.e. university tours or lectures) and shall promote the optics programs at _________ to the optics community at large.

We hope that this letter of intent reflects some of the objectives of the Optical Society of America and that it will be a strong basis for our new Student Chapter at the University of _____________.

Yours sincerely, / faithfully

Name

Signature

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Jan 06

Complaint Letter Format

Complaint letter format is very much important in writing complaint letters. Here in this post you will get to know details about the format of an ideal Complaint Letter. Complaints are something that we can never avoid as long as we are dealing with other people in services.  So if you are keen to find quality material regarding Complaint Letter Format then probably you have reached up to the right place.

By lots of practices and because of professional experience I have been able to write following important useful and practical tips regarding Complaint Letter Format.

COMPLAINT LETTER FORMAT TIPS:

  • As usual write it in business letter format
  • This means write the name of receiver in the left top of your letter (below your letter head)
  • Don’t forget to mention the rank and address of your concerned person or company after wards.
  • Write subject if possible so that it could be cleared that why are you writing this letter.
  • Start with Mr/Mrs to attention the concerned person.
  • Here you come to the body which is the main part.
  • Always remember that your letter should be as concise as possible because otherwise chances will rise that your letter will not be entertained.
  • Before starting complaining first take some sentences to explain about which service/product you are about to complain or in other words explain how you purchased the product or subscribed to the service.
  • After creating perfect platform, explain what went wrong in the process and how you come to know about it.
  • Remember replacing is always a better solution in the eyes of complaint attenders as compared to be returned (Money Back)
  • Also mention any Warranty or Guarantee that you have been facilitated.

COMPLAINT LETTER FORMAT :

From:

Write Sender’s name with Street Address and City (Country if required)

To:

Write Sender’s name with Street Address and City (Country if required)

Date:

Write date of letter to be delivered.

Subject:

Mention the consisted subject..

Greetings [Dear (Receiver)]:

Write proper salutation.

Body:

Write the body following the guide lines mentioned in the Complaint letter format tips written above.

Thanks in anticipation:

(Write if required, its optional):

Closing:

sincerely (etc)

About You:

Write your name and authorized signatures

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Jan 03

Verification Letter Sample

If you are searching for help about writing verification letters and want to see some its examples then you have reached upto the right place on the internet. Verification letter intends to verify and hence confirm some employment or service in the respective organization.

This verification letter must be included with authorized signature and official stamp. It is very important letter and can be used in legal matters as well. So it is highly advised to pay full attention on every details of the employer about which you are going to write verification letter.
After you are completely checked up the statistics assoiciated with the employee, only then you should proceed to write verification letter.

Now the next step should be how to write verification letter, what should be the proper format for it and what kind of wording should be used for it? For the answers of all the questions you should see following professional and practical examples of verification letters.

[Company Name and Address]

[Date]

Dear Sir,

This is to verify that our organization (name) employed (employee name) from this date to that date on contract basis. He/She was associated with accounts department and fulfilled his/her duties in time efficiently and effectively. Further details may be furnished to you on your demand.

Sincerely,

(signature here)
[Name and Designation + address]

—————————————-

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Jan 03

Salary Request Letter

Are you worried that this month salary is not transferred to your account then don’t worry all you need to do is just to write salary request letter. Its not difficult to do but if you haven’t done it before then you will have a little headache. But you don’t need to encounter any headache as information on this page is enough for writing quality salary request letter of professional quality.

Common mistakes done in writing salary request letter is that people become very rude in their writings and get too much angry for this little trouble. Avoid it and take it light. Problems like this happens in the companies so try to be as polite as possible in your communication.

Here is  a sample salary request letter.

[Company Name, Date and Address]

Dear Sir,

As you probably know I am  working as [rank] in this organization. Sir I regret to inform you that I have been unable to receive my salary for this month. Its really unfortunate and I am bringing it to your notice hoping you will personally look into matter for the permanent solution of this problem.

Hope I will not need to write a reminder letter for this request.

Thanks in anticipation.

Your faithfully

[YOUR NAME]

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Jan 02

Sales letters examples

Writing a sales letter is difficult job as you have to persuade someone to buy certain product or project. It requires high technical and official skills to cover all the important steps to get to the success. So you need to adopt an indirect approach that is normally used for all persuasive letters. You have reached up to right place and here you will satisfactory answers to this question “how to write a sales letter and sales letters examples” You do not need to be worried about anything. We shall provide you all necessary information in this matter. Some sample sales letters are also given below that will help you in customizing your own sales letter according to your own needs. Find below important useful and practical tips about writing sales letter.

  • Unsolicited Letters
    Letters that we write without any inquiry are called unsolicited letters. Tips to write unsolicited sales letters are following;-Your first sentence should be attention getting. Remember that your reader will not go to the middle of the letter of he feels that your first paragraph is boring.
    – In your second paragraph, include some statements to make your reader realize the need of the thing that you are offering.- Tell him how you are different from the other services or goods providers in market.

    – In your last paragraph, you should tell them an easy action. What your reader should do to buy your product or services.

  • Solicited Letters
    Solicited letters are generally written in response to some specific inquiry. Tips to write solicited sales letters are following;- Mention in your first paragraph what reader has inquired from you.- You should give complete and accurate answer of whatever has been asked.

    – After telling your reader all required information, you can include in your letter some information to let him inform about some of the products that you think that he or she is not aware.

    – You need to follow any business format of letter writing. We shall suggest you to use Block Head format.

  • At the end mention your name.
  • Type the letter under letter head of your organization.
  • Type your letter and print it on quality paper. Especially in unsolicited letters people see it.
  • Proofread your letter at least once to make sure that your letter persuades the reader enough to contact you.
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Jan 02

Response Letter Sample

If you are looking for response letter sample then you have reached up to the right place on the internet. Response letters are written in various situations when you are asked to give a response. You can write response letter to a complaint, job application letter or any other request letter.

Normally response letters are short and without any details. Main purpose of writing this letter is to inform the reception of the letter and your decision or answer to the query.

Here is a response letter sample for your consideration.

Dear (Customer Name),

Thanks very much for reporting your dissatisfaction with our product. We have noted down your problems and reasons for dis-satisfaction will surely provide  you the best solution available to resolve your issue as soon as possible.

We will be in contact with you in the coming days to make our best attempt in re-establishing your confidence in our company. We will further evaluate how we can prevent this problem from occurring again in the future.
Please accept our sincerest apology for any trouble or inconvenience we have caused you. Once again, we appreciate your feedback as it will assist us in becoming better at what we do. As with any business like ours, the greatest advertising we can have is word of mouth from a satisfied customer. It’s our goal to retain you as a satisfied customer and we hope to serve you again in the future.

Yours sincerely,

XYZ

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Dec 23

Grievance Letter

One of the most important letter in formal communications is Grievance Letter. This letter is basically written to highlight someone misbehavior or bad work against some person or the company. So you can report some problems you are facing in your organization by writing a formal grievance letter to the employer. Now you can easily understand that it is routine matter for many persons and so you can guess rightly about the importance of the grievance letter in your life.

This post is targeted toward sample grievance letter and hence will provide you a quality letter in this regards.

Sample Grievance Letter:

Date: May 15, 2011

Mr Danny Cooch

Sales Agent

Rocket Industries

Las Vegas

Mr Alex Stewart

Sales Executive

Rocket Industries

Las Vegas

Dear Sir,

I am writing this letter to report you some problems I am facing in my sales efforts for the company. I have noticed and heard several complaints about our marketing agents that they are not focusing on bringing in some new ideas to market our products. Sales of company is going down day by day but they are blaming all responsibility on the Sales Department keeping their hands clean.

Sir if you look at our competitors success in the recent past you will clearly notice that they are brining new ideas of marketing every day. Their Sales staff is not as competent as ours but they have very better marketing professionals who are using creative ideas to market products and are opening new markets for the sales representatives.

Moreover I also have some reservation about the attitudes of our company’s marketing department especially the guy Albert who works as the Senior Marketing Agent. I have myself noticed the guy drinking in the office during work hours. All the employees in their department know about it but to my surprise they are not reporting it.

Therefore I personally request you to look into this matter seriously and request a grievance hearing ASAP. I am requesting this for the better future of Rocket Industires and Our Sales Department.

Thanks $ Regards

Yours Sincerely

Danny Cooch

Official Signature

——

Hope the information on this page will be helpful to you.

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Dec 16

Cancellation letter

Cancellation letter intends to cancel some service which you don’t want to continue. It could be Insurance policy,  cable facility or any other related service. Cancellation is purely of your own choice and it should not be influenced by any other person’s pressure or enforcement. In the following lines you will find useful and practical tips regarding writing cancellation service letter and free sample cancellation letter with proper format.

TIPS for Ideal Cancellation Letter:

  • Write the name of concerned person with his/her rank and also mention the organization name.
  • You should be straight forward in such letters and just tell exactly the company what do you want. Tell them you want your service to be canceled.
  • Tell them about your registration number or any other reference so that they can identify you exactly and other detail about your service.
  • You are not bound to tell them the reason for cancellation but it will be better if you mention the problem you are facing. It will be helpful not only for you but for the concerned company as well. They will get to know why people are leaving their services and hence they will improve and rectify their problems. On the other hand they may offer you some compensation or may solve your problem or may offer discounted price.
  • If you have applied for any other rival company service and you are using that service then just tell them to cancell service and inform that you don’t have any intention for that kind of service. So that they will not bother you much about it to continue.
  • Tell them how you want them to confirm to you about cancellation. It could be done by sending you e-mail or some written letter.
  • Remember no matter how much you are dissatisfied of their service, don’t ever use abusive language and try to be courteous. You are canceling the service so you don’t need to explain it to them about how much you are not satisfied. You have made a decision so don’t waste your time.
  • Print the letter and include your hand written signature on the letter. Without you signature it is of no worth.
  • Proof read your writings, see if their chance for any correctness.

Sample Cancellation letter:

Follow is a sample letter of cancellation (Cancellation Letter).

Sample Cancel Service Letters

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

This letter serves to request my immediate membership cancellation at your vacation club. All obligations have been fulfilled with regard to this membership. I expect that no additional charges will be applied to my credit card. Please confirm receipt of this request by return mail at your earliest convenience.

Yours sincerely, / faithfully

Name

Signature

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