Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

May 23

Grievance Letter

One of the most important letter in formal communications is Grievance Letter. This letter is basically written to highlight someone misbehavior or bad work against some person or the company. So you can report some problems you are facing in your organization by writing a formal grievance letter to the employer. Now you can easily understand that it is routine matter for many persons and so you can guess rightly about the importance of the grievance letter in your life.

This post is targeted toward sample grievance letter and hence will provide you a quality letter in this regards.

Sample Grievance Letter:

Date: May 15, 2011

Mr Danny Cooch

Sales Agent

Rocket Industries

Las Vegas

Mr Alex Stewart

Sales Executive

Rocket Industries

Las Vegas

Dear Sir,

I am writing this letter to report you some problems I am facing in my sales efforts for the company. I have noticed and heard several complaints about our marketing agents that they are not focusing on bringing in some new ideas to market our products. Sales of company is going down day by day but they are blaming all responsibility on the Sales Department keeping their hands clean.

Sir if you look at our competitors success in the recent past you will clearly notice that they are brining new ideas of marketing every day. Their Sales staff is not as competent as ours but they have very better marketing professionals who are using creative ideas to market products and are opening new markets for the sales representatives.

Moreover I also have some reservation about the attitudes of our company’s marketing department especially the guy Albert who works as the Senior Marketing Agent. I have myself noticed the guy drinking in the office during work hours. All the employees in their department know about it but to my surprise they are not reporting it.

Therefore I personally request you to look into this matter seriously and request a grievance hearing ASAP. I am requesting this for the better future of Rocket Industires and Our Sales Department.

Thanks $ Regards

Yours Sincerely

Danny Cooch

Official Signature


Hope the information on this page will be helpful to you.

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May 19

Sponsorship Letter Template

Sponsorship Letter Template

*** Print it on Company’s letterhead ***

Date: __________

(Name of Recipient):
(Name of Organization):
(Phone Number):

Dear Sir/ Madam,

Our organization (Name of your Organization) is organizing a medical presentation and I am writing to see your (Company Name) interest in sponsoring a presentation for the members of (Name of Your Organization).  We would like to invite (Patricia Raymond M.D. FACP to present a program on how medical personnel may restore the passion of caregivers and to learn to first “Turn Care Inward”).

The program would be (Don’t chuck out drug, Bedside Manners, the Rude Get Sued, Spa Hospital, Face Your Fish (select one, please call for assistance in developing a presentation specific for your organization))

Participants will articulate techniques for (improved self care in daily life and in the endoscopy suite/operating room/med-surge unit; creating time for oneself; responding to the increased demands and challenges of the operating room or hospital, and coping with difficult people and situations – replace as needed, assistance available).  This program is presented by Patricia Raymond M.D., a member of the National Speakers Association, and has been presented to audiences across the United States and in Australia.  More detail about Dr. Raymond (change the name of doctor) and her presentations is available at her website, ___________________________ (Write Website).

(Optional) The program would be held on (Date, Time, and Location).  Your generous sponsorship would be highlighted by (Replace this section by writing main points of program):

  • Meeting announcements and promotional materials
  • Free booth space or table to showcase products or services.
  • Acknowledgement on program learning materials. (Optional)

You and any other representatives of (Name of Company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity.  The cost to sponsor the educational program would be (Cost).  I would be most appreciative of a telephone call to let me know of your interest.

You may reach me at (Phone Number).  I look forward to hearing from you. Thank you for considering this request.

Yours sincerely, / faithfully

Tips to Use Sponsorship Letter Template

  • Sponsorship letter template has all necessary contents for your ease.
  • It contains colored text for your convenience so you can replace it easily.
  • You can design your own letter by following the format of sponsorship letter template.
  • Remove its colored text after replacing it according to your needs.
  • Try to maintain personalized tone of sponsorship letter.

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May 04

Authorization Letter Template

Authorization letter template is designed to provide accurate format of authorization letter to writer.This letter template minimizes the possibilities of errors and omissions while tailoring authorization letter and also escapes you from legal matters. Authorization letter template lets you understand exact format of authorization letter. Here I am providing you with authorization letter template which elucidates you with proper examples. This template is designed by considering above mentioned format of authorization letter.

Authorization Letter Template

_____________________ (Your Name)

_____________________ (Your Address)
_____________________ (Your Address)
_____________________ (City, State, Zip Code)

_____________________ (Date: 27th April 2011)

_____________________ (Name of the Person)
_____________________ (Address of the Person)
_____________________ (Address of the Person)
_____________________ (City, State, Zip Code)

To Whomsoever It May Concern,

I, the undersigned, have recently bought a land at___________________ (Address of Land),(Name of Country). This land was bought under an agreement with___________________ (Write Company Name). I have now been transferred to _____________________ (Name of Country) by the organization ______________________ (Write Name of Organization) I work for and therefore I need to change the billing address for my new house to my new address in _____________________ (Write Name of Country).
Unfortunately, due to the urgency I had no time to do so because it was necessary for me to move to _________________ (Name of the Country) as soon as possible, I was unable to personally come and change my billing address. In my absence, I authorize my brother ___________________ (Write Name of Brother), the bearer of this letter, to act in all the matters regarding the land that I own in __________________ (Write name of country in which you purchased land), including the change in my billing address.

With this letter I have attached photocopies of my agreement with your company and identity proofs proving my relationship with the bearer of this letter.

If you have any questions regarding the matters mentioned in this letter or any other matter regarding the land, you can contact me at ______________________________ (Email Address) or call me at _________________________ (Telephone Number).

Thanking you in anticipation,

Yours sincerely

(Your Name)

Tips to Use Authorization Letter Template

Above given authorization letter template is designed in accurate format to fulfill legal requirements of authorization letter. You can modify authorization letter template easily according to your needs such as:

  • If you are taking its print out on company’s letter head then remove this section other wise replace it with your name and address
    • _____________________ (Your Name)
    • _____________________ (Your Address)
    • _____________________ (Your Address)
    • _____________________ (City, State, Zip Code)
  • You can change complete body of letter according to your authorization subject or in case if you are writing authorization letter for similar purpose then replace highlighted text.
  • After modification remove whole text in brackets or color.
  • Sign authorization letter after taking print out for authentication.

For further information about authorization letters see our posts

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May 04

Format of Authorization Letter

Here is the information regarding format for authorization letter.Like other letters authorization letter also follows specific format such as:

Opening of Letter

You need to provide complete introduction of you and recipient such as name, address etc. Usually authorization letter is printed on letterhead of the company in this case you have no need to provide your introduction.

Body of the Letter

The body of authorization letter should contain three paragraphs such as:

The first paragraph contains the reason for which you are writing this letter. In this part you will explain reason to addressee that why are you authorized someone for specific task. This is particularly vital information to be incorporated in an authorization letter.
The second paragraph will provide confirmation to the addressee that the authorization letter has been written by you and it is not a counterfeit attempt. Try to make this information foolproof evidence to verify the authenticity of authorization letter.

The third paragraph should be the concluding paragraph in this paragraph you can provide contact details to addressees and solicit them to contact you in case of any mystification or to authenticate the claim made by the bearer of the letter.

For further help regarding authorization letter see out posts

Hope the information on this page will be helpful to you..

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Mar 14

Employee Performance Letter

If you want to write an employee performance letter then you are at the right place. Here you will find information regarding writing a quality employee performance letter. You will need professional and practical tips in this regard. So don’t worry we will provide you everything you need regarding employee performance letter Here are some useful and experience based tips for writing employee performance letter:

  • Try to be as formal as possible in this letter.
  • If you are appraising your employ then don’t use emotions in it. Also don’t over emphasize it. Write to the point about employee’s performance.
  • If you are not appraising employee or in fact about to warn employee then also tell about the aftermaths of his/her action. Write about how he/she could face problems in the future if not corrected duties.
  • If the employee’s performance is average then encourage him/her to do more.
  • If the employee’s performance is below average then try to compare his performance with someone doing very good. In that way employee may get target for success.
  • Don’t write like you are talking him in general. In fact it should be very much personal targeted and hence should include information which is very much specific.
  • Don’t ever predict the future of the employee. Remember he/she is not bound to work for the all time in your organization.
  • If its appraisal letter then if you like you can announce performance bonus for encouragement.
  • If employee’s performance is not up to the mark then try hard to write about possible reasons for his/her slackness in the work. If you like you can call the employee for a meeting in this regard.

Now I think its the time for you to see some sample employee performance letters to get an idea how it should be. Don’t forget that these sample letters are for your reference and guidance purposes only. If you are using these examples then customize it according to your particular requirements before using it.

Dear ——-

It gives us pleasure to inform you that you are slected as “The Best employee of the month” and hope you’ll continue to put your efforts to the company in future. We give this reward by evaluating the skills at every aspect, ie. technical,planning,QA,client satisfaction,communication etc. and hope this will put you in pleasure too..
thank you,

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Dec 01

Leave Letter Writing Tips

Leave letter is very much frequently used in our daily professional life. Everybody tries to be punctual and regular in his/her daily life but sometimes we have to take leave for some reasons which we cannot deny. So in that case we come to the need of  writing a leave letter. Most of us are not familiar with writing letters of professional quality and also most people find it difficult to write leave letter as its very sensitive issue. So here for your reference and guidance profession writing tips are provided in this regard. We hope that our reading these tips about writing leave letter you will be able to write leave letter of professional quality.

  • Try to write leave letter well before your leaves so that your employer could manage your replacement.
  • Don’t try to hide reason for your leave, If you will not mention the reason for your leave then there are very strong chances that your leave application will be rejected.
  • Try to be concise and to the point.
  • Don’t give too much details of your reason so that it may sound like you are creating place for over sympathy.
  • If you have some chances of taking  more leaves than mentioned in the leave application letter then discuss it too.
  • Try to as polite as possible in your writings.
  • Don’t forget to write “thanks in anticipation” or “I will be highly obliged” kind of sentences in your leave letter.
  • Never ever try to threaten the employer if he does not allow you leaves.

These are some of the reasons which might help you in your leave letter writing. However there so many more tips and reasons which you can find observing your particular situation and conditions.

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Dec 01

Leave Application Letter

Leave application letter is very much important in our professional life as we need it on many occasions. Leave application is written to inform your employer about your absence from work due to some reason. It is not appreciated in the professional life if you take leaves without prior notice to your employer. Employers should be informed about you absence so that he can manage your replacement as long as you are not back to your work. So never forget to write a leave application letter before taking any leaves from your work.

Here is a sample leave application letter for your reference and guidance.

December 01, 20–

Mr. Curtis Jackson

Marketing Head

Star Marketing Inc.

Los Angeles, CA

SUBJECT: Leave Application

Dear Sir,

I am  writing this letter to inform and to get permission for the leaves which I will have to take in the following days. My younger brother is going to be married on the 14th of this month. As our parents have died many years before so all responsibility falls to my hands in this regard.
I have to manage event and also want to join my brother on the best time of his life. So therefore I need leaves starting from 12th to 16th of this month so that I may be able to perform my elder brother duties in this event.

I shall be highly obliged for your act of kindness.

Thanks in anticipation.

Your sincerely,

Charlie Anderson

Assit. Planner

Star Marketing Inc.

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Sep 28

Sample Appeal Letter

Here is the sample appeal for your help and guidance. The information on this page will be extremely helpful to you if you are in need of writing some appeal letter.Here you will find plenty of sample appeals based on practical experience. Here is sample appeal for your reference. Please don’t try to copy it word by word as it will not be helpful to you in this way. All you need to do is to read it for reference purpose and then customize it to your own particular requirements.


Street Address
City, State


Dear Student Affair Department:

Dear Sir I received letter from your side day before which include information about my advance supply in the accounting paper of this semester (fall). The reason for this penalty is conitnual absense from classes which means I am unable to fullful minimum attendance percentage (80%) for this particular subject.

Sir I am still in the shock after reading this letter. I can’t believe you can do this to me. I was not absent from the university without any notice. Actually I was on medical leaves. I have already submitted application for medical leaves along with the medical leave certificate from the recognized M.B.B.S doctor of the town. A photocopy of this application and certificate is attached with this letter for your reference.
I don’t think I need to provide any further information in this regard but however if you need then please let me know. Please take this matter seriously and remove my advance supply from this subject so that I can concentrate on upcoming finals.

Thanks in anticipation.


[Student name and university registration details.]

For further help see Appeal letter

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Sep 27

Complaint Response Letter

Here is a sample complaint response letter furnished with practical useful tips. Writing complaint response letter without basic education will not solve the problem. So if you want to intelligently respond to your customer complaints then the text on this page will be extremely helpful to you.


  • First of all try to respond to customer as soon as possible. A quick response will effectively decrease the anger of the complainer.
  • Don’t make impossible claims in your response letter to just please the customer. In the long run it will be harmful to you.
    The customer may lose trust in you.
  • Concentrate only on the problem of complainer and not anything else.
  • You must acknowledge customer for sparing time to write to your complaint letter.
  • Even if you think you have successfully neutralized the customer complaint don’t forget to ask about any other problem customer has in his/her mind regarding your service.
  • Try to be as illustrative as possible. Don’t try to be very much concise in suck kind of letters.

Here is a sample complaint response letter for your reference.

Dear _____________,

Thank you for taking time to contact [company name] to explain the issues that have occurred recently. We regret any inconvenience you have experienced, and we assure you that we are anxious to retain you as a satisfied customer.

Our Customer Satisfaction Team is reviewing the information you sent us and conducting a full investigation in order to resolve this matter fairly.

If you need further assistance, you may contact us at [phone, e-mail address, and physical address].

At the conclusion of our investigation, we will contact you about our findings. Thank you for giving us the opportunity to assist you.


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Aug 29

Response Letter Sample

If you are looking for response letter sample then you have reached up to the right place on the internet. Response letters are written in various situations when you are asked to give a response. You can write response letter to a complaint, job application letter or any other request letter.

Normally response letters are short and without any details. Main purpose of writing this letter is to inform the reception of the letter and your decision or answer to the query.

Here is a response letter sample for your consideration.

Dear (Customer Name),

Thanks very much for reporting your dissatisfaction with our product. We have noted down your problems and reasons for dis-satisfaction will surely provide  you the best solution available to resolve your issue as soon as possible.

We will be in contact with you in the coming days to make our best attempt in re-establishing your confidence in our company. We will further evaluate how we can prevent this problem from occurring again in the future.
Please accept our sincerest apology for any trouble or inconvenience we have caused you. Once again, we appreciate your feedback as it will assist us in becoming better at what we do. As with any business like ours, the greatest advertising we can have is word of mouth from a satisfied customer. It’s our goal to retain you as a satisfied customer and we hope to serve you again in the future.

Yours sincerely,


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