Here is our collection of free sample letters that any one can use for any purpose they might need for. These are best selected sample letters that can assist you in writing some professional letters by yourself. Sample letter examples are provided along with useful practical tips. This site is continuously being updated everyday so please wait and come back if your required letter is still not available. All sample letters are intended for the guidance of individuals towards writing quality business letters. You can browse through our collection through categories, posts or archives.

Our Latest Sample Letters

Jan 08

Sample Sponsorship Letter

You will find information regarding sponsorship letters in this post. Writing a letter of professional level is very much needed in your professional career. In the paragraphs ahead you will find useful Tips and guidance for writing sponsorship letter for your organization or for individual effort. Simply writing a letter never gets you to the success and acceptability. To get benefited from your efforts you must mention some points in sponsorship letter and must involve few important explanations regarding your sponsorship request. Here you will also find sponsorship letter examples as well. You must take care of the following points.

  • After including your letter head you must mention the name of top ranking person from the organization.
  • Briefly but accurately mention the issue or event about you are eager to get sponsorship. Elaborate the positive aspects of this effort.
  • A line must be added regarding the importance of sponsoring such events in the society.
  • Encourage the sponsors by telling them that how their company image will improve with sponsoring such kind of activity.]
  • Most importantly mention that how you will display or show the names of your sponsors and how you will thank/respect them at the event ( by inviting important persons from the sponsor’s company to the event, Displaying their company banners at impotant locations, etc).
  • Ask for specific amount in your sponsorship request or a specific job expense rather than asking for as much as you can. Latter style will lower down your image and it will sound like begging rather than a request.
  • Remember you are requesting for sponsorship and the request persons/companies are not bound to accept your request. So add a sentence appreciating sparing time for reading your letter and also mention that you will have better relationship with them regardless of their answers.
  • At the end write completely about yourself with your position in the management and operations of the event.
  • Let them know your phone number/ fax number for their feedback to your request.
  • Use your company’s official stamp and the logo showing the importance of the letter.

Here for your reference is a sample letter  with the guiding points mentioned in it.

SAMPLE SPONSORSHIP LETTER

Your Letterhead

Dear ( write the name of concerned person   )

I am writing to see if you and (write company naem) would be interested in sponsoring a presentation for the members of (Your Organization). We would like to invite (Include the name of famous presenter) to present a program on how medical personnel may restore the passion of caregivers and to learn to first “Turn Care Inward”.

The program would be (Write about presentation specification and importance of it)). Engaging in exercises, the participants will articulate techniques for (Write about benifits of this presentation breifly but accurately). This program is presented by (include presenter name.), a member of the National Speakers Association, and has been presented to audiences across the United States and in Australia.  More detail about (Presenter name) and her presentations is available at her website (Website naem)

The program would be held on (Date, Time, Location). Your generous sponsorship would be highlighted by (Tell about the way sponsor’s name/company name will be mentioned and how they will be respected):

You and any other representatives of (Name of Company) would be most welcome to attend so that we could thank you personally for your support.

The estimated audience of (Number) (physicians, nurses and other support staff) would benefit tremendously from your generosity.  The cost to sponsor the educational program would be (Cost). I would be most appreciative of a telephone call to let me know of your interest.

You may reach me at (Phone Number). I look forward to hearing from you. Thank you for considering this request.

Sincerely,

Write your name withe official logo/stamp undersigned by you, Also mention your position and status in the occurrence of this event.

Hope the information on this page will be helpful for you. For its template see Sponsorship Letter Template.

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Jan 08

Authorization Letter Sample

Inquiring about Sample authorization letter or free sample authorization letter? To get knowledge about writing authorization letters first you will have to learn the basic tips to write authorization letter of professional quality. Here you will find useful and practical tips along with professional level sample authorization letter. Authorization letter sample includes all the required data for complete letter of authorization. With little bit changes in its content you can customize it to your needs and hence be able to write it. Following is the practical useful tips regarding writing authorization letter.

TIPS FOR WRITING AUTHORIZATION LETTER:

  1. Write the name of receiver in the left top place, along with Full name, Designation and address.
  2. Provide precise but complete information about authorization issue.
  3. Try be clear without any doubts or confusions.
  4. The receiver of the letter should not be worried about the questions like what to do, when to do, for what reason to do and what means to use. Otherwise letter will not serve its purpose.
  5. If you have told the receiver something before writing this letter or is there any previous agreement then don’t forget to mention it in such a way that the receiver could easily identify and remember that particular event.
  6. One more important question is the exact time for the operation and it should be clearly mentioned without any doubts.

Further Information about Authorization Letter:

  1. For the information of authorization letter format see our post Format of Authorization Letter.
  2. For the information of template for authorization letter see our post Authorization Letter Template.
  3. For the information regarding Authorization letter sample see below.

Example of Authorization Letter:

To Whom It May Concern:

This authorizes the bearer,__[ Name of Bearer]__, to obtain on my behalf authenticated copies of my marriage contract with my Wife, __[Name of Wife]__.

Herein enclosed are copies of the obverse and reverse of my driver’s license.

Respectfully yours,

___[ Your Name ]___

and one more example here with business letter format

 Your Name

Your Street Address
City, State, Zip Code

Date (MM/DD/YYY)

Any College
Street Address
City, State, Zip Code

To Whom It May Concern:

I, Curtis Jackson, hereby authorize [College Name] to release to Miss Catherine, [rank], any information in my personal  records, including all academic record and any related data. I give my permission for this information to be used for the following purpose: to confirm and prove my academic record in this college. I do not, however, give permission for any other use or for any re-disclosure of this information.

Full name of Student
Signature of Student
Date of Signature

Above is just an example and you can write so many authorization letters by just editing it. Following is the list of possible topics for authorization letters.

  1. Authorize a study or report
  2. Approve attendance at a conference or seminar
  3. Authorize legal representation
  4. Authorize work to be done
  5. Confirm a transfer, promotion, or relocation assignment
  6. Confirm that you have given authorization to somone
  7. Authorize medical treatment
  8. Delegate new or additional duties
  9. Delegate responsibilities for the period of your absence
  10. Grant permission to use or publish materials
  11. Issue directives concerning reports and paperwork

Hope the information on this page will be helpful to you..

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Jan 08

Justification letter

Justification as the name signifies is the process of justifying some position or activity. Justifying means to interpret its importance and need. Justification letter is written in business communication to indicate and to prove importance of some business venture. It could be extension of some ongoing contract or it could be investment activity of any kind. Well what you might be interested in this post is how to write a justification letter. There are some simple tips that might be taken care in order to write a quality letter of Justification. Here you will find some important and useful practical tips in this regard.

  • Justification letter is written to the concerned authorities to whom you want to justify business actions.
  • Don’t interpret facts in stupid ways and don’t try to hide original facts.
  • Try to be as honest as possible
  • Being honest doesn’t mean that you emphasize on your weak points more that your positive points.
  • In brief way explain all the positive benefits of your activity especial social benefits if any exist.

DATE OF LETTER

Name

Designation

Address


Letter of Justification for …….

Dear Mr/Mrs …….:

Please consider this justification for the Department of (department name)(contractor name). ..

Write about the services and its importance to prove its justification


If you still have any doubt and require further help please feel free to call (your phone number).

Sincerely,

NAME
RANK

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Jan 07

Sample letter asking for donations

Are you looking for letter asking for donations? Don’t worry you are at the right place. If you are about to ask someone for donation and you are not finding way to write it then probably you have come to the right position on the internet. Writing such kind of letter is little different because of its different nature. You have to be submissive in this request and also you have to take care certain important steps which are essential for success.

You can ask for donation for particular event or function or it could be for some charity work or social awareness event. Well whatever is the reason if donors are not request in proper way then the chances of success (getting donations) dare immensely reduced. By giving donation, Donors are actually trusting you guys and by presenting bad image of yours in your poor letter you are stopping him/her from donating. So I hope you are crystal clear now about the importance of letter asking for donations. By practical experience I have been able to formulate following useful tips regarding writing letter asking for donations and it will be followed by sample letter asking for donation.

IMPORTANT TIPS:

  • Be sure to complete all the formalities correctly, it includes correct name of the donor, rank or position , address, proper salutation details about you.
  • After you enter in the body of letter explain in detail the event or function for which you are asking for donation.
  • Tell specifically all the positive aspects of this function/event and try to be little bit generous in your appraisal.
  • If there is some charity work or social awareness program then mention it. Now-a-days people are appraising more and more such kind of activities.
  • Tell the donor about why donating such a event/function is important.
  • write about the promotions and marketing of the event to the donors.
  • Also mention that on the stage how you will appreciate the donors, it could be by naming the donors at stage or by advertising their company or brand in the function.
  • Remember doesn’t matter how much good person a donor is, he/she wants to be acknowledged. So don’t forget to do that.
  • Write about your position in the management of the event/function and also your feasibility report for the event.
  • Try to assure the donor that this function is going to be hit or successful in every way. They should be sure enough that are not donating to poor managed or unsuccessful function.
  • Checking for spelling or Grammar mistakes.

Now here is a sample letter asking for donations.

Sample Letter Asking for Donations

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

Did you know that in Genovia:

33% of kids ever get to see the inside of a high school classroom. 56% of kids will die from starvation or easily curable diseases before the see adulthood 2% of the population is literate

When I’m asked why we should care about what happens in Genovia, I think about Sophie. When Sophie first came to our school she couldn’t read. As the eldest sister, she was in charge of caring for her siblings while her parents went out and worked. Her future looked bleak: without an education, she was destined to live a life on the streets. Because of our Mobile school for Genovian children, we were able to provide comprehensive care for Sophie’s whole family. Sophie got to attend school, while her younger siblings were also cared fore.

Sophie is in medical school now. Her goal? To become a doctor and come back to work with Genovian children to provide much needed health care. Investing in Sophie’s life, was like multiplying the investment and investing in all the children of Genovia.

This year, we have the ambitious goal of opening more Mobile Classrooms. Won’t you consider helping us give the children of Genovia a brighter future? After all, investing in one child, is investing in an entire community.

Yours sincerely, / faithfully

Name

Signature

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Jan 07

Examples of letter of intent

If you are interested in finding examples of letter of intent about various situations then believe me you are at the right spot. Here in this post you will find practical and useful examples of letter of intent. But before moving ahead you should be sure enough that you completely understand the meaning of intent letters. These letters are written to show your interest in any business opportunities , business setups or some internship programs or may be some informative visits. Well actually the scope of intent letters is much greater. Mostly it is written to purchase some business companies or their shares or some part of their organization.

EXAMPLES OF LETTER OF INTENT:

Following is example of letter of intent if you want to purchase another business.

Name (yours)
Street address
City and State

Date (MM/DD/YYYY)

Dear [present owner who has authority to sale]:

We have detailed discussion with our business partners and board of directors and in the meeting it is decided that we are intending to purchase your business . We are willing to pay your requested purchase price of $(write the price), and it should include all the basic equipment required for normal running of  the business.

We are waiting for your response and if it is positive then we will discuss the meeting time and date and in that meeting all legal formalities will be covered. If you have any query in this matter feel free to contact me directly and we can discuss and solve.

Sincerely,

[Authorized Signature]
Typed name

Your contact Number

Following is example of letter of intent if you want some program in the university, Read below for details..

Sample Letter of Intent

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Name of Recipient:

Address:

Name of Organization:

City:

Phone Number:

Dear Sir/ Madam,

We wish to express our intent to start an OSA Student Chapter at the University of ___________. The purpose of our chapter is describe as follows in our “mission statement.”

First and foremost, the chapter shall enhance the quality of optics student life through the promotion of student community, student education and industrial contact.

Second, the chapter shall promote optics within the university through undergraduate awareness, optics representation in student government and promotion of interdepartmental collaboration.

Third, the chapter shall act to bring the university and industry together through education (i.e. seminars) and collaboration.

Finally, the chapter shall participate in community outreach in the form of Youth Science education, community education (i.e. university tours or lectures) and shall promote the optics programs at _________ to the optics community at large.

We hope that this letter of intent reflects some of the objectives of the Optical Society of America and that it will be a strong basis for our new Student Chapter at the University of _____________.

Yours sincerely, / faithfully

Name

Signature

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Jan 06

Complaint Letter Format

Complaint letter format is very much important in writing complaint letters. Here in this post you will get to know details about the format of an ideal Complaint Letter. Complaints are something that we can never avoid as long as we are dealing with other people in services.  So if you are keen to find quality material regarding Complaint Letter Format then probably you have reached up to the right place.

By lots of practices and because of professional experience I have been able to write following important useful and practical tips regarding Complaint Letter Format.

COMPLAINT LETTER FORMAT TIPS:

  • As usual write it in business letter format
  • This means write the name of receiver in the left top of your letter (below your letter head)
  • Don’t forget to mention the rank and address of your concerned person or company after wards.
  • Write subject if possible so that it could be cleared that why are you writing this letter.
  • Start with Mr/Mrs to attention the concerned person.
  • Here you come to the body which is the main part.
  • Always remember that your letter should be as concise as possible because otherwise chances will rise that your letter will not be entertained.
  • Before starting complaining first take some sentences to explain about which service/product you are about to complain or in other words explain how you purchased the product or subscribed to the service.
  • After creating perfect platform, explain what went wrong in the process and how you come to know about it.
  • Remember replacing is always a better solution in the eyes of complaint attenders as compared to be returned (Money Back)
  • Also mention any Warranty or Guarantee that you have been facilitated.

COMPLAINT LETTER FORMAT :

From:

Write Sender’s name with Street Address and City (Country if required)

To:

Write Sender’s name with Street Address and City (Country if required)

Date:

Write date of letter to be delivered.

Subject:

Mention the consisted subject..

Greetings [Dear (Receiver)]:

Write proper salutation.

Body:

Write the body following the guide lines mentioned in the Complaint letter format tips written above.

Thanks in anticipation:

(Write if required, its optional):

Closing:

sincerely (etc)

About You:

Write your name and authorized signatures

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Jan 06

Sample letter to Judge

how to write letter to Judge is always a difficult job. That’s simply because of the seriousness of the issue. You are not corresponding to an ordinary personality so you have to be very much careful in this regard. You may require to write letter to a judge because of following reasons..

  • You have witnessed a crime and wanna help the court
  • You want to present some important fact to the judge.
  • In order to increase or decrease the limit of bail.
  • If you have any special request to make to judge.
  • and many many more ways..

So whatever the reason there are some important points to take care in this regard. With some real research on the topic please allow to me present you the useful tips about writing letter to judge.

  • All the formalities should be satisfied accurately by this I mean it should contain return address , date and proper salutation to Judge.
  • Letter must look like an important piece of note otherwise it may be ignored by the Judge.
  • Try to focus on quality and not the quantity of your content, Try be to as concise as possible.
  • Don’t ever try to hide facts from the Judge. Any miss information in your letter may prove to be extremely harmful to you.
  • One of the most frequent mistake done by letter writer is that they try to decrease the intensity of the act of crime, which is by law not allowed so beware of it.
  • If you are writing for someone else then you must clarify your relationship to the person.
  • Also note one important thing that you are not writing as lawyer so its okay if you are not 100% professional because your identity as a lay man will be appreciated and Judge will encourage your involvement.
  • Your main purpose should be clear and its better if you mention it at the start in SUBJECT line.
  • Try to have good command in the communication language.
  • Once again don’t try to decrease the seriousness of the offense,  your main purpose is to present facts and not change the mind of Judge about the seriousness of the issue.
  • Best time to present the letter to Judge is when Judge calls the case.
  • Make many copies of the letter because it needs to go to many persons including Judge.
  • Make sure that you have included each and every thing which is required.
  • Proof read it and check for spelling mistakes to make good impression of yours.

Following is the sample letter to Judge for your reference, I hope you will be benifitted from it.

Sample Letter to a Judge

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Dear Sir/ Madam,

I am the victim in the rape case of People vs. Ray Johnson. I just learned that the prosecution and defense have agreed to a plea bargain in this case. The prosecutor has agreed to drop one charge of kidnap and two charges of rape in exchange for a guilty plea from the defendant on one charge of sexual battery. Since sexual battery in California means only that someone sexually puts their hands on another person, I feel this deal is grossly unjust to myself and the community, and I urge you to please reject this deal.

I have already expressed my strong dissatisfaction with this deal to the prosecutor. The prosecutor said he wants to save me the trauma of having to testify. But I am fully willing to testify in this case even though I’m nervous about testifying. I want the truth to be told because I don’t want what happened to me to happen to any other woman.

The prosecutor also said there isn’t enough evidence to prosecute the case. But there were witnesses at key points in the crime and a lot of other evidence too.

I believe the only reason the prosecutor has offered this give-away deal is so that he can avoid the work of having to properly prosecute this case.

In the interests of justice and the safety of our community, I’m asking that you please reject the plea bargain.

Thank you for your attention.

Yours sincerely, / faithfully

Name

Signature

HERE IS ANOTHER EXAMPLE

Sample Letter to a Judge

Your Name:

Address:

City:

Phone Number:

Postal Code:

Email Address:

Date:

Dear Sir/ Madam,

I am the victim in the domestic violence case of People vs. Ray Johnson. I am willing to testify in this case.

I’m requesting that you please don’t reduce the defendant’s bail. I’m also requesting that you issue a criminal protective order ordering that Mr. Johnson have no contact with me or with our children. My children were present when Mr. Johnson beat me and threatened to kill me two days ago. Mr. Johnson also said if I ever called the police he would take the children and I would never see them again.

I am very afraid of him and believe he is capable of carrying out his threats. He has been violent towards me and the children for the last two years, and every beating is worse than the one before. Please don’t reduce his bail. Please grant a criminal protective order for myself and my children.

Thank you.

Yours sincerely, / faithfully

Name

Signature

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Jan 05

Termination Letter Sample

Following are some samples of termination letter. Hopefully it will be of great help for you..

SAMPLE TERMINATION LETTER

Dear [ employee name ]:

Four disciplinary notices have been sent to you within the past six months in conjunction with our conversations about your behavior.

Its very much unfortunate that we have noticed  no change in your performance. In the last year you have been late 25 times, absent without excuse on nine occasions, and late on all but one project deadline. It clearly reflects your non seriousness in the your job.

Our Company need employees who are punctual and conscientious about attendance and deadlines. Our clients will look elsewhere if we cannot offer them dependable service.r.
Thus, we can no longer continue your employment at [ company name ].

This decision is final and effective from today. As per company rules you will be paid two months salary as compensation.

We will provide you our reference whenever you will be in need and all the disciplinary matters will remain confidential to your new employers.

Best wishes for your future and we hope that you will learn from your mistakes and will not repeat it.

Sincerely,

[termination authority name and signature]

TERMINATION LETTER SAMPLE

Date []

[Name of Employee]

[address]

Dear [employee name]

I am very much sorry but I must inform you that your employment at [company name] will be terminated as of [date].

As you know, the Downsizing task force delivered their report to the general manager in late [month + year]. Among the task force recommendation was the elimination of all termporary and contract positions. Since you occupy a temporary position, your position is automatically subject to the task force recommendations.

Please make it clear that in no way does your termination reflect that the company is in any way unhappy with your work performance.

Company rules allow you to be paid two months salary as compensation bute keeping mind your good record, General Manager has increased this amount to almost three months.

Best wishes for your future employment. If you need any reference please feel free to contact any time.

Sincerely,

[authority person name]

[authority designation]

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Jan 04

Payment Reminder

Reminding about payment to the customer is very much needed in your business communication. So get help in this regard and after reading this post you will be able to write payment reminder letter of professional quality. Here I would like to add a point that payment reminder should be sent immediately after the supposed payment reception date. Any laziness in this regard will be harmful for you. Furthermore, before writing payment reminder letter you should be exactly clear about why you were supposed to get this payment.  So that when you write this letter also include information about invoice no or whatever proof for the payment. Lets get to see some professional examples so that you may get the concept of writing payment reminder letter.

Examples of Payment Reminder:

Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter intends to inform you that  payment of  $—  is overdue. Due date for this payment was {date} and we have not still received your payment. Please make your payment ASAP or give proper justification for this regard. We hope it will not be needed to write this reminder letter again to you. Waiting for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

Here is Another example of PAYMENT REMINDER LETTER see bleow
Date:

[Concerned person name]

[designation and address]

Dear Sir,

This letter is written to you regarding your pending payment to our organization. Your payment was due on [date] but unfortunately we are unable to receive payment on due date. Please send your payment immediately or if you have sent your payment then please give your payment details so that we may check with our accounts department. For any query in this regard feel free to contact me at any time. Hoping for your prompt reply.

Best Regards,

[Your Signature]

[Your Name]

[details and address]

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Jan 03

Verification Letter Sample

If you are searching for help about writing verification letters and want to see some its examples then you have reached upto the right place on the internet. Verification letter intends to verify and hence confirm some employment or service in the respective organization.

This verification letter must be included with authorized signature and official stamp. It is very important letter and can be used in legal matters as well. So it is highly advised to pay full attention on every details of the employer about which you are going to write verification letter.
After you are completely checked up the statistics assoiciated with the employee, only then you should proceed to write verification letter.

Now the next step should be how to write verification letter, what should be the proper format for it and what kind of wording should be used for it? For the answers of all the questions you should see following professional and practical examples of verification letters.

[Company Name and Address]

[Date]

Dear Sir,

This is to verify that our organization (name) employed (employee name) from this date to that date on contract basis. He/She was associated with accounts department and fulfilled his/her duties in time efficiently and effectively. Further details may be furnished to you on your demand.

Sincerely,

(signature here)
[Name and Designation + address]

—————————————-

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